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Job ID: 169947

Technical Project Manager (8822U) 25806
University of California, Berkeley


Date Posted Oct. 20, 2021
Title Technical Project Manager (8822U) 25806
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Research/Technical/Laboratory
 
 


Technical Project Manager (8822U) 25806

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. The department is responsible for centralized fundraising and donor engagement, and works to strengthen unit development offices by consulting and partnering with campus fundraisers.

The Advancement Planning and Analysis (APA) group in Advancement Information Services (AIS) serves as the central project management and business analysis resource within UDAR. APA provides the expertise that enables the successful management of IT projects and operational initiatives that fulfill the University's philanthropic mission. APA develops next generation solutions to enhance advancement operations campus-wide and provides strategic planning and decision support to the campus development and alumni relations community.

Position Overview

About the Role
The Technical Project Management Professional 3 (TPM3) uses advanced technical project management concepts to manage complex operational projects to meet the philanthropic objectives of the university. The TPM3 manages and leads campus-wide teams to implement solutions that achieve predefined program goals. The position is responsible for the outcome of projects from initiation through delivery and organizes interdepartmental activities to ensure completion of projects on schedule and within budget.

The TPM3 monitors the project from initiation through delivery, including oversight of system integration, project and campus communications, interfacing with vendors, and managing risk. The TPM3 applies sound IT and project management methods in managing complex assignments. The TPM3 is in service to UDAR's various programs and initiatives involving cross-departmental and/or cross-functional teams focused on the design, engineering, testing, and installation of new or existing technologies in support of UDAR's Advancement mission.

In this role, the TPM3 assembles and directs medium to large-sized project teams, designs project plans, develops schedules, and monitors resources and spending. The candidate will design and implement project communication and collaboration processes and tools for teams, write project reports and deliver status updates, and coordinate with directors around time-to-delivery and resource allocation needs for projects.

The TPM3 ensures that stakeholders are kept up-to-date on project developments and are apprised of critical issues. Working across multiple functional and technical groups in UDAR, this position will support ongoing medium and large-sized projects and initiatives in enterprise software development, IT, and advancement-wide services with high visibility and utilization. The TPM3 will work collaboratively with partners, users, analysts, engineers, and QA to implement and enhance technology tools. The TPM3 utilizes Agile and/or other standard project management methodologies to plan and execute sprints and communicate closely with end users and stakeholders. In this role, the TPM3 will be comfortable building consensus, asking questions, and conducting user input and assessment activities.

About the Work

Advancement Information Services (AIS) analyzes, manages, and advises on technology, data management, analytics, and reporting for cross-departmental projects and initiatives for University Development and Alumni Relations (UDAR). AIS is currently focused on scaling our teams, process maturity, data, infrastructure, and technology to enable the campus advancement community to meet campaign objectives and create the foundation for lasting and sustainable success. The TPM3 is instrumental in achieving these objectives by managing projects from initiation through completion; tasks can include conducting: fit gap analysis, requirements and risk assessments, production-readiness planning, and working closely with the Data Quality & Management, Information Strategy & Analytics, and IT teams in AIS.

Application Review Date

The First Review Date for this job is: November 3, 2021

Responsibilities

Project Management (60%)
  • Applies professional project management concepts to a range of technical projects in University Development and Alumni Relations.
  • Applies sound IT and project management methods and procedures in managing complex assignments.
  • Serves as project manager for projects in support of UDAR's various programs and initiatives involving cross-departmental and/or cross-functional teams focused on the design, engineering, and implementation of new or existing technologies.
  • Assembles and directs moderate to large project teams, designs project plan, schedules and may monitor budget/spending (people and dollars).
  • Monitors the project from initiation through delivery, including oversight of system integration, project and campus communications, interface with vendors and managing risk. Organizes the interdepartmental and cross-departmental activities ensuring completion of the project/product on schedule and within budget constraints.


Project Governance and Communication (40%)
  • Ensures that stakeholders are kept up-to-date on project developments and are apprised of critical issues.
  • Manages decision-making process (e.g., for scope setting, scope creep, equipment selection).
  • Stays updated on higher education advancement technology trends and initiatives in order to advocate for potential project impacts and opportunities.
  • Designs and implements project communication and collaboration processes, protocols, and communications tools for local and distributed teams.
  • Writes project reports and status updates. Coordinates with directors and team leads around resource allocation needs for projects.


Required Qualifications
  • Requires advanced communication, organization, and project management skills. Requires ability to assess organizational needs for information technology products and develop plans to meet those needs. Requires knowledge of computing including infrastructure, networking, software applications, and operations. Requires strong conceptual and planning skills as an outcome of understanding business strategies and initiatives. Must thoughtfully and effectively interact with management, system and application programmers, partners, higher education peers, and technology vendors. Must be able to understand requirements and put into operating terms for the delivery teams. Ability to coordinate and run meetings and synthesize decisions. Requires interpersonal and communication skills with both technical and nontechnical staff across the organization. Must be able to work in a collaborative manner to achieve results. Must have excellent skills in business organization and operation, must be able to address policies, principles, and operational issues in both overview and detailed levels. Broad knowledge of IT-related initiatives and an understanding of impact to organization of such initiatives required.
  • Ability to balance multiple and potentially conflicting preferred outcomes across stakeholders.
  • Ability to build trust and advance projects in a thoughtful manner.
  • Ability to successfully navigate a dispersed and decentralized organization.
  • Strong competency in interviewing, presentation, facilitation, and project management.
  • Documentation samples required.


Preferred Qualifications
  • Familiarity with current industry trends in IT, advancement, and/or higher education preferred.
  • Comfortable with risk identification and mitigation.
  • Strong experience with technical project management best practices.
  • Comfortable organizing and leading project teams with minimal authority.
  • Comfortable working closely with a team of dedicated technical staff.
  • Comfortable interacting with diverse audiences to promote and present projects.


Salary & Benefits

Hiring salary will be commensurate with experience.

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your REQUIRED cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=25806&PostingSeq=1

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