In keeping with the President’s commitment to Tuskegee University demonstrating "One Tuskegee," the ideal Undergraduate Academic Advising Specialist will be able to assist in the daily operations and management of the Title Ill Part 8 (HBCU) and in alignment with the Office of the President.
Essential Job Duties and Responsibilities
Campus-wide Academic Advising and Transfer Credits Processing
Essential duties include advising students on academic policies, procedures, and issues; guiding students in developing and managing a comprehensive educational plan that integrates curricular and extracurricular activities with academic, career, and personal goals; and supporting the mission of academic advising at Tuskegee University.
Collaborate with academic units and student support area (Office of Admissions) to ensure the accuracy of Transfer Credits Transmittals for new incoming Freshmen/Transfer students and the timely submission and approval of the Transient Student Form for Returning students in accordance with Tuskegee University’s transfer credit policies.
Obtain course descriptions, catalogs, and institutional information via web research, online transfer databases, and contact other colleges and universities for the purpose of making an accurate course match.
Ensure that transfer credit is quickly, accurately, and completely recorded in the Student Information System (Colleague), and ensure FERPA compliance for student/advisor electronic and written correspondence with regard to academic advising and transfer credit activities.
Checks for course repetitions and verify accreditation of other educational institutions attended by students.
Adheres to University and Department policies, procedures, and regulations.
Promotes student development and academic self-efficacy through proactively educating and advising students in addressing developmental tasks (use of available academic enrichment and student support resources).
Monitor and document student progress using University technology (Datatel Colleague, EAB SSC, Blackboard; etc.) Advises students on their academic curricula and makes suggestions based on one-on-one interaction with the student. Assists students with course selection, schedule planning, college and university requirements, and understanding of policies.Ex. Completing courses at Transient Students; re-admission
Participates as an active team member in the programs and academic college related to advisement assignments to support college and department-level initiatives and builds relationships with faculty, staff, administrators, and other stakeholders.
Develop academic advising programs and conducts related workshops/presentations for students and Faculty Advisors.
Engages in professional development opportunities (Ex. NACADA, FYE, and Transfer Students’ Transition). Produces detailed reports concerning student advisees, their needs, and their progress.
Serves as a resource for faculty and staff in matters related to academic advising services.
Develop a generic academic advising curricula; monitor and update academic enrichment and student support services via Blackboard.
Ensure enrollment of freshmen, Transfer (new) and sophomores in Academic Advising Programs and activities.
Monitor the academic advising email and responding to questions/concerns in a timely manner.
Update and monitor the University’s Academic Advising website.
Creatively design academic advising brochures and flyers for campus-wide distribution. Ensure accurate and timely posting of transfer course credits within Datatel Colleague.
Meet regularly with Faculty Advisor to discuss, plan initiatives and collaborative academic advising efforts.
Assemble a team that will assist in resolving campus-wide academic advising and transfer credit issues which affects students’ retention and persistence towards timely degree completion.
Serve as a liaison to Faculty Advisors in the development/improvement of academic advising programs and transcript evaluation, assessment and processing.
Collect, analyze, and report academic advising data and compare it to internal benchmarks and national/peer institution data.
Develop, maintain and communicate a complete list of support services for Faculty Advisors to reference when needing academic advising assistance.
Maintains high internal and external customer service standards.
Perform other related duties as assigned.
A Master’s degree from an accredited institution in Education, Psychology, Counseling, Business, or a related field as this position will require teaching courses of instruction.
Knowledge of fundamental concepts, practices, and procedures in advising is required.
A desire to work with students and assist in their development.
Minimum of two years’ experience working in a fast-paced, service focused setting.
Experience in an institution of higher learning preferred. Able to adjust schedule and work hours during peak periods.
Experience working with detailed data on a daily basis.
Commensurate with education, training, and experience
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
Applications are available at the following link:
Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.
Human Resources Department
101 Kresge Center
Tuskegee, Alabama 36088
Email Address: email@example.com
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.