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Job ID: 207040

Instrument Management System Manager
University at Buffalo, The State University of New York

Date Posted Mar. 10, 2023
Title Instrument Management System Manager
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Clinics
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Human Resources

Position Summary

The School of Dental Medicine seeks to fill the position of Instrument Management System (IMS) Manager to supervise the staff in Clinical Dentistry Operations. This role will oversee the instrument sterilization and dispensary operation for both clinical and pre-clinical activities within the Dental School.

As an IMS Manager, your duties include:
    • Supervise Instrument Management System (IMS) staff, including daily work assignments, time-off requests and approval, yearly performance programs and evaluations, and training of new staff. Provide direct assistance to IMS staff as needed.
    • Maintain, manage and update A-Star instrument bar coding system and content, and train IMS staff on clinic management and A-Star computer systems
    • Order supplies for IMS operations, and assist Director of Clinical Operations with ordering
    • Coordinate repair of dental hand-pieces and other dental instruments and equipment
    • Maintain anesthesia records and reports, and coordinate expired products quarterly report and disposal
    • Manage IMS student & Faculty Practice billing and accounts receivable operation and follow-up
    • Maintain current digital images of instrument cassettes. Reformat digital camera cards
    • Liaison with OIR Staff regarding Clinic Management System changes, upgrades, etc.
    • Purchase and maintain Inventory of ADEX and other licensing exam supplies; billing functions of same; assist in preparation and management of same on exam days
    • Maintain inventory of Ortho special training kits
    • Assist Director of Clinical Operations in Compliance, Infection Control, Quality Assurance and other training functions


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Associate’s degree
  • 2 or more years of experience with clinic instrument sterilization systems, and dispensaries.

Preferred Qualifications

    • Bachelor’s degree
    • Supervisory experience
    • Related experience in dental school or large dental clinical practice



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