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Job ID: 142973

Management Assistant
University of Idaho

Date Posted Jun. 12, 2020
Title Management Assistant
University University of Idaho
Moscow, ID, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
  • Administrative Support/Services

University of Idaho

Management Assistant

Location: Moscow

Division/College: College of Graduate Studies

Employee Category: Classified

Pay Range: $17.12 - $18.76 per hour

Full/Part Time: Full Time

Position Summary:

This position provides administrative support for the College of Graduate Studies Dean and Dean's Office. Along with other College of Graduate Studies (COGS) staff, this position also serves daily operations of the student services function for the college; serves as a member of the COGS student services team; acts independently to troubleshoot and resolve; writes, edits and produces correspondence, spreadsheets, reports and other business documents; schedules appointments and travel; processes travel claims; maintains extensive knowledge of UI processes and procedures; manages sensitive and confidential administrative and academic information; works with students in the electronic thesis and dissertation submission system; and schedules and provides support for meetings for college administrators.

Minimum Qualifications:

- Two years of experience providing administrative support.
- Collecting and analyzing data, summarizing findings and generating reports and presentations for leadership.
- Interpreting, applying and explaining policies and procedures / rules and regulations.
- Balancing and coordinating a workload for multiple projects.
- Working in an environment that required maintaining confidentiality of information.
- Working collaboratively with institutional leadership, students, faculty and staff.

Preferred Qualifications:

- Knowledge of: contemporary office software.
- Skilled in interpreting and applying regulations or policies and procedures.
- Knowledge of online mass communication platforms, emailing services, social media, etc.
- Experience with on-line course management systems.
- Ability to apply discretionary decision-making techniques, to demonstrate flexibility, and to utilize conflict resolution.
- Some experience in higher education setting.
- Experience entering and retrieving data using a computerized record system.
- Knowledge of academic rules and regulations.
- Working knowledge of the UI Banner Student Module and Vandalweb.
- Familiarity with FERPA and UI policies and procedures.
- Strong understanding of college level administrative support.
- Outstanding written and verbal communication skills.

Physical Requirements & Working Conditions:

Posting Number: SP002499P

Posting Date: 06/10/2020

Closing Date:

Open Until Filled: Yes

Special Instructions:

Applicants, please provide a resume and a letter of qualification which addresses the areas of responsibility and all the required and applicable preferred qualifications for the position.

First consideration will be given to applications received by June 26th, 2020.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement

University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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