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Job ID: 205595

Administrative Assistant 1, CAS Natural Sciences and Mathematics Sector
University at Buffalo, The State University of New York

Date Posted Feb. 15, 2023
Title Administrative Assistant 1, CAS Natural Sciences and Mathematics Sector
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Natural Sciences and Mathematics Sector
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services
The Natural Science and Mathematics Sector in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations. This position will support the Department of Mathematics and the Undergraduate Learning Center.

The responsibilities will include the following, but not limited to:
  • Provide administrative support to the Department Chair. Complete memorandums, prepare announcements, schedule and set up meetings.
  • Assist with departmental functions.
  • Assist faculty with documents requested from the Dean’s office.
  • Work with the department staff and visitors to prepare itineraries, restaurant reservations, coordinate with shared services teams
  • Manage the customer service aspect of the office which will include staffing the main reception desk, answering phone inquiries, and assisting "walk-in" visitors.
  • Serve as the principal resource to the students and faculty and responsible for all administrative tasks in the Learning Center.
  • Keep up-to-date and accurate inventory of necessary equipment and supplies.
  • Coordinate the Work Study Program, which will include: posting positions, interviewing, training, scheduling and verification of timesheets.
  • Assist ULC with State and IFR accounts funds and provide clear and transparent communications about the budget in a proactive manner to the coordinator.
  • Provide direct assistance with force registration and registration issues as they arise for ULC and lower level MTH courses.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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