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Job ID: 153022

Office Administrator
Northern Illinois University


Date Posted Jan. 20, 2021
Title Office Administrator
University Northern Illinois University
DeKalb, IL, United States
Department Mathematical Sciences
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

Primary Function
The primary function of the Office Administrator is to provide administrative and secretarial support to Chair and to supervise the department office and its staff. The Office Administrator is also responsible for the budget and finance of the department.

Duties and Responsibilities (generally)
Key duties include:

  • Assisting chair in formulating annual departmental budgets; managing and prioritizing activity to maintain spending limits; monitoring activity and requesting budget adjustments as needed; assigning expenditures to appropriate accounts and cost centers; department liaison with CLAS Dean’s Office, Graduate School, Foundation etc.
  • Assisting chair by managing correspondence, appointments, deadlines and preparation of external agency reports; preparing/maintaining program review files and assisting with annual reports, promotion/tenure documents, evaluations, confidential personnel files; drafting correspondence, responding to external information requests and representing department at meetings/conferences regarding administrative procedures
  • Supervising office staff and coordinating personnel files, annual service reports, vitaes and utilizing HR PeopleAdmin system and/or paper processes to facilitate or oversee hires of faculty, instructors, SPS, grad assistants, civil service and student help

Minimum Required Qualifications for this position
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. High school graduation or equivalent

2. Any one or any combination of the following types of preparation:
(a) Forty-eight (48) months of clerical/office support work experience comparable to that performed at the Office Support Specialist level of this series or in other positions of comparable responsibility

OR

(b) Twenty-four (24) months of clerical/office support work experience comparable to that performed at the Office Manager level of this series or in other positions of comparable responsibility


 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
 

Contact Information

 
Please see the job description for contact details
pertaining to this university job announcement.

 

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