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Job ID: 173696

School Administrative Assistant (Job S#161)
Tuskegee University


Date Posted Dec. 1, 2021
Title School Administrative Assistant (Job S#161)
University Tuskegee University
Tuskegee, AL, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

School Administrative Assistant (Job S#161)

Posting Date: December 1, 2021                                                                  Posting End Date:  March 01, 2022

Position: School Administrative Assistant                                                     Department:  School of Architecture

Status:     Full Time

Special Qualifications
In keeping with the President’s commitment to Tuskegee University Becoming "One Tuskegee," the ideal School Administrative Assistant will possess the willingness use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.

Essential Job Duties and Responsibilities

  •     Serves as the Wilcox-C Building receptionist (greets, assists, and routes students and visitors).
  •     Maintain  an up-to-date system of student’s  record and filing system of admission  and other  administrative files.
  •     Incoming/Outgoing  Phone Calls
  •     Coordinate meetings with visitors
  •     Handle all TSACS student’s  information
  •     Facilitate  the  change-in-major,   registration,  change-in-registration,   transient  student  and  application  for graduation forms.
  •     Type and  submit  requisitions,  check  requests,  title Ill, and intra institutional  vouchers  to the appropriate departments..
  •     Initiate provisional  sheets on new and transfer student and/or up-date required provisional  sheets following grade submission for each semester.
  •     Works closely with general building maintenance  personnel regarding Wilcox A & C and reports concerns appropriately.
  •     Supervise work-study students
  •     Provide administrative   assistance  for  the  internal   and  external   correspondence  related  to  conference planning, implementation, and evaluation
  •     Coordinate meetings and conferences for both Architecture and Construction department heads
  •     Schedule TSACS activities
  •     Maintain support documentation as required.
  •     Handle all returned requisitions, check requests, and distribute expense reimbursements  when payments are received
  •     Provide clerical support in the development of grant applications.
  •     Prepare and route requests for supplies, equipment, and services.
  •     Process release of information requests for students, and/or alumni.
  •     Communicate pertinent information to students, staff, faculty, and coordinators.
  •     Distribute and pickup admission and registrar transmittals.
  •     Understand academic policies, rules, regulations, and academic standing,
  •     Provides department heads and faculty support and assistance as required..
  •     Prepare documents for meetings
  •     Taking minutes during meetings
  •     Creating documents using word processing, presentation, and spreadsheet software applications
  •     Well versed in MS Word, spreadsheets, PowerPoint, and Outlook 365
  •     Operating phone systems, fax  machines,  videoconferencing   systems,  and  other  common  office technologies
  •     Updating and maintaining websites and social media applications
  •     Perform all other duties as assigned.

Qualifications

  •     Bachelor’s Degree or an Associate’s Degree in a related  field with  two (2) or more  years of experience
  •     Superb and written communication, analytical skills, excellent planning, and organizational capabilities
  •     Demonstrated ability to work with administrators, faculty, staff, students, and other University constituencies.
  •     Demonstrated ability to plan, organize, allocate, coordinate and gather/analyze data for reports
  •      Experience in computer systems and in using database  management,  spreadsheets,  and  word processing tools
  •     Knowledge of the internet
  •     Knowledge of fiscal rules and regulations at Tuskegee University
  •     Must be a team player

Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

Applications are available at the following link:
https://www.tuskegee.edu/Content/Uploads/Tuskegee/files/HR/Fillable-TU-EMPL

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints. Application packets with missing information will be considered incomplete and will not be processed.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: employment@tuskegee.edu
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a background check.


 
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Contact Information

 
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