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Job ID: 195985

Graduate Programs Coordinator, Jacobs School of Medicine and Biomedical Sciences
University at Buffalo, The State University of New York

Date Posted Oct. 3, 2022
Title Graduate Programs Coordinator, Jacobs School of Medicine and Biomedical Sciences
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Pharmacology and Toxicology
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Student Services
    Educational Services

Position Summary

The Jacobs School of Medicine and Biomedical Sciences at the University at Buffalo is seeking a Graduate Programs Coordinator in the Department of Pharmacology and Toxicology which also includes the Neuroscience program. In this position, you will be responsible for:

Graduate Programs Coordination
    • Serve as a contact for current graduate students and advise them on departmental guidelines and policies for graduate students. Make sure graduate students are aware of all forms and deadlines required for degree conferral and commencement.
    • Process all forms related to programs including tuition scholarship, certification of full-time status, graduation date change, program completion, etc.
    • Make referrals to Director of Graduate Studies (DGS) based on inquires.
    • Maintain roster of all graduate students and provide advice based on current guidelines and policies per DGS and Chair.
    • Assess needs and performance of Graduate Programs, make recommendations to DGS; interface with DGS and Chair as needed.
    • Assist in review and revisions of the graduate curriculum.
    • Track and ensure student compliance with posted curricular and degree requirements.
    • Organize and implement graduate program events including new student orientations, MS student lab matching, research presentations and thesis defense.
    • Maintain database of students post-graduation.


Departmental Course Scheduling
  • Work with central scheduling and faculty members regarding all course scheduling.
  • Perform maintenance and work to resolve any issues related to all departmental courses.
  • Communicate with Professors on grading deadlines, check grade submissions, gather and enter grades for anyone not able to do so on their own.

In addition, you will:
  • Assist Undergraduate Program Coordinator with forms processing as necessary.
  • Organize and maintain all student educational files.
  • Assist with scheduling of Seminar Series.
  • Assist with Departmental events as necessary.

Our Mission is to advance health and wellness across the life span for the people of New York and the world through the education of tomorrow’s leaders in health care and biomedical sciences, innovative research and outstanding clinical care. More information can be found on our website.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the University at Buffalo will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

  • Bachelors Degree in Education or related field and 1 or more years of responsible work experience.

Preferred Qualifications

  • Strong user of Microsoft Office suite applications including Word, Excel and PowerPoint.
  • Experience using HUB student information system would be helpful.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

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pertaining to this university job announcement.


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