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Job ID: 160947

Associate Director, Program Operations - Tufts Gordon Institute
Tufts University


Date Posted Jun. 18, 2021
Title Associate Director, Program Operations - Tufts Gordon Institute
University Tufts University
Medford\/Somerville, MA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Fiscal Services
    Educational Services
    Administrative Support/Services
 
 

In a world where technology touches almost every part of our lives, the Gordon Institute develops aspiring and practicing professionals in technology industries to develop, hone, and update both their hard business and soft leadership skills. The Institute combines the creative spirit and bias to action of entrepreneurism with deep, compassionate, people skills to foster the development of leaders who can identify and drive transformative innovations. Whether it be in a startup, scale up, or large operating entity, a for profit or non-profit, throughout their professional journeys, the Institute aspires to build a worldwide community of transformative leaders, with heart, who can harness technology to make this a better world.

Currently serving 200 graduate students and 700 undergraduates each year with 50 academic courses and a variety of co-curricular programs, the Institute offers 3 different graduate degrees and 2 undergraduate minors in entrepreneurship, innovation, and engineering management.  The Institute is also the home for the Tufts Entrepreneurship Center, a university locus for entrepreneurial education across all 11 schools at Tufts. With a faculty of 40 professionals, the Institute is poised for growth, particularly as it expands its offerings to prepare every Tufts graduate to drive impact in a world that is increasingly technology reliant, helping them throughout their professional lives to stay current, continuously improving their ability to drive impact.

The Institute is seeking an experienced strategic thinker and doer with the leadership skills to transform and be accountable for all finance, administration, and operational functions. The Associate Director will support the Director, Programs and Operations as  the senior administrative leader of the Institute and has overall responsibility for administrative and operational functions, including finance, personnel administration, faculty services and support, student services, research administration, facilities and property management, and health and safety. The Institute is comprised of faculty, staff, and students. The director is the primary liaison with other offices within the School and the university and also serves to represent the Institute and its administrative concerns as appropriate.

This position reports to the Director, Programs and Operations, of the Gordon Institute. If you are highly motivated, up for a challenge and know how to get things done, this position may be the right career opportunity for you!

Your Responsibilities will include supporting the Director in the following duties:

General Administration: Responsible for the design, accuracy, and integrity of the Institute's business processes and practices, and their consistency with University and School of Engineering(SOE) and Tufts University policies and guidelines.

Financial Management: Be accountable for designing and driving all fiscal operations for the Institute, including:

Development of budget plans and resource allocation in response to Institute needs and goals.

Oversee day-to-day financial management of individual accounts and transactions, ensuring that all relevant regulations and policies are adhered to, appropriate cost controls are in place and necessary records are maintained.

Build multi-year financial models and business plans

Own TGI data driven performance analysis and improvement

Analyze and report on financial and outcome performance of all programs
Design and develop dashboards and analytic tools to enable faculty, staff, and administration to drive data driven continuous improvement
Span business model, instructor, and course performance, including admissions and marketing

Strategic Planning: Work closely with Institute Executive Director, Faculty, and  Staff to create and successfully execute a long-term strategic plan

May take direct project management responsibility for strategic programs in their pilot phase
Develop proposals and coordinate approval of new programs with the University
Develop and assure sound business models for the Institutes portfolio
Leverage and develop deep working relationships across the university to streamline overall university workflows and outcomes   

Personnel Administration: Responsible for all Institute personnel activities, including:

Manage departmental administrative staff and/or act as administrative supervisor in cases where administrative staff report directly to faculty.
Work closely with School Human Resources Officer and SOE Dean’s office in administering various personnel functions
Oversee personnel transactions for faculty, staff, students, and others.
Partnering with ED, oversee faculty recruitment policies and procedures, and be accountable for all contracts , appointment and promotion procedures.

Research Administration

Manage proposal development and submittal process; supervise the staff who work closely with the PI, School of Engineering(SOE) Research Administration,  and Office of the Vice-President for Research(OVPR) to ensure that agency requirements and university policies are adhered to.
Oversee post-award processing and awards management, working closely with SOE Research Administration, OVPR, the PI and other relevant entities.
Establish mechanisms whereby projects are managed effectively from award through project close-out, including all necessary financial reporting.

Student Services: Take full responsibility for delivering a successful educational experience for our students (credit, non-credit, workshop participants, etc.) and faculty. Provide day-to-day oversight, ensuring that effective support is provided to the Institute's students and academic program. This includes:

Providing administrative support for course approvals and catalog posting
Coordinating course scheduling with university registrar
Overseeing In class support as needed
Overseeing course evaluations
Coordinating student services for students.
Overseeing degree and minor certificate approval process

Facilities and Property

Responsible for space planning and allocation for all faculty, staff and students.
Ensure appropriate maintenance of all department facilities and equipment
Serve as the Institute’s representative on all facilities and renovation projects
Oversee and coordinate faculty and staff moves within departmental facilities
Maintain/manage current department space and equipment inventories.

Other duties may also be assigned


 
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Contact Information

 
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pertaining to this university job announcement.

 

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