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Job ID: 167342

Supervisor, Student Affairs Administrative
Austin Community College District


Date Posted Sep. 16, 2021
Title Supervisor, Student Affairs Administrative
University Austin Community College District
Austin, TX, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Student Services
 
 

Job Number 2109039

Supervisor, Student Affairs Administrative

Closing Date: 09/30/2021

Take me to ACC’s online application.

Position Information

Location

As assigned.Note: To Be Determined

Hours

Monday-Friday, 8 AM- 5PM. Some evening and weekend hours may be required.

Salary

Supervisor 4/121 ($45,537.00 – $65,055.00)

FLSA Status

Non-Exempt

Reports To

Executive Dean/Administrator

Criminal Background Check

Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC’s College Police department.

College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

Reflects the diversity of our community.

Values intellectual curiosity and innovative teaching.

Is attracted by the college mission to promote equitable access to educational opportunities.

Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.

Welcomes difference and models respectful interaction with others.
Engages with the community both within and outside of ACC.

Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.

For more information, see http://www.austincc.edu/about-acc/mission-statement.

Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.

General Statement of Job

To provide advanced clerical and administrative support to the Executive Dean / Administrator and supervise shared administrative assistants providing support among departmental managers and directors across unit.

Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Provides administrative support of a responsible and complex nature and assists multiple departments. Performs with autonomy and initiative.

Supervises, trains, coaches, directs, coordinates, and disciplines personnel while adhering to organization human resource policies and procedures as well as related employment laws.

Coordinates departmental activities and supervises administrative support personnel that are shared among departmental managers and directors.

Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor’s schedule.

Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems.

Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees, and the public.

Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.

Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.

Coordinates the purchase of equipment and supplies; processes requisitions, monitors multiple department budgets, maintains asset inventories, and assists in preparing budgets for some departments.

Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.

May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.

Coordinates and reviews work of office or department personnel.

May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Monitors the professional development budget for the area and makes recommendations that impact the budget.

Oversees data entry of professional development hours, ensures proper documentation, and corrects discrepancies when necessary.

Conducts periodic professional development surveys, initiates needs assessments, and adjust the PD plan accordingly.

Maintains consistent and positive customer relations.

KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Supervisory principles, practices, and methods.

Principles and methods of budget preparation and expenditure control.

Records retention, preservation, and recording.

Office management processes and procedures.

SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Maintaining an established work schedule. May be required to work some evenings and/or weekends.

Effectively using interpersonal and communications skills.

Effectively using organizational and planning skills, including the use of attention to detail and follow-through.

Compiling and organizing complex material, and summarizing discussions and actions taken in report form.

Reviewing and preparing narrative and statistical reports and records.

Interpreting and applying rules, regulations, policies, and procedures.

Maintaining confidentiality of work-related information and materials.

Establishing and maintaining effective working relationships.

Effective customer-orientation when working with a diverse population.

Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

Two years related work experience including one year of supervisory experience.

Completion of the ACC Supervisor Certificate Series Program will satisfy the supervisory experience required for this position.

Required Education

Bachelor’s degree.

Physical Requirements

Work is performed in a standard office or similar environment.

Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

Occasional lifting of objects up to 10 pounds.

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

HR Use Only

Updated 06-15-2021

ACC Benefits Overview

Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.


 
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