The Office of Educational Affairs (OEA) is primarily responsible for the medical school academic programs. This includes, but is not limited to, curriculum design and development, system-wide evaluation, and faculty development. Additionally, the office coordinates scheduling classroom facilities in the Sackler, Biomedical Research and Public Health Building (M&V wing), Posner, and Jaharis buildings and maintains the school’s Clinical Skills and Simulation Center. The OEA collaborates closely with the offices of Student Affairs, Registrar, and Professional Degree Programs. It actively promotes academic excellence through support of grant participation for innovative programs and oversees and coordinates the school’s preparation for accreditation review by the LCME.
Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. S/he will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. S/he will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design.
Typically requires a high school diploma/GED and 2-4 years of administrative experience OR college degree with 1-3 years’ experience.
Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge.
Strong organizational and interpersonal skills.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.