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Job ID: 133385

Program Administrator (7376U), Berkeley Law - 2806 - 2806
University of California Berkeley


Date Posted Nov. 12, 2019
Title Program Administrator (7376U), Berkeley Law - 2806 - 2806
University University of California Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administrative Support/Services
 
 


Program Administrator (7376U), Berkeley Law - 2806 - 2806

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.


The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.


We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: November 22, 2019

Departmental Overview

Berkeley Law is one of the nation's premier law schools, located at one of the world's great universities, in one of the most vibrant places on the planet. As one of the 14 schools and colleges at the University of California, Berkeley, it is consistently ranked as one of the top law schools in the nation.

The law school has produced leaders in law, government, and society, including Chief Justice of the United States Earl Warren, Secretary of State of the United States Dean Rusk, American civil rights activist Pauli Murray, California Supreme Court Justice Cruz Reynoso, president and founder of the Equal Justice Society Eva Paterson, United States Northern District of California Judge Thelton Henderson, and Attorney General of the United States Edwin Meese.

UC Berkeley's California-China Climate Institute (CCCI) is led by former California Governor Jerry Brown in partnership with Xie Zhenhua, China's Special Representative for Climate Change Affairs. The Institute receives guidance and support from expert policy and operations staff, business, academic and climate advisory committees and a governing board of top university and government officials. The Institute will also work closely with other University of California campuses, departments and leaders. Launched in September 2019, this groundbreaking initiative was established to spur further climate action through joint research, training and dialogue in California and China. This Institute will inform national policy makers, foster dialogue and cooperation, and promote the implementation of climate solutions at all levels.

Building upon its history of and commitment to public service and research, Berkeley Law is home to leading environmental and energy law and policy curricular programs that provide dedicated students with a broad base of expertise in the fields. It is also administrative home to CCCI, which leverages the expertise and creativity of the faculty, staff, and students in applied research that produces pragmatic policy solutions to critical climate challenges.

The Program Administrator is responsible for the day-to-day administrative operations for CCCI and supports the environmental and energy law curricular programs. Under the direction and supervision of the Executive Director, the Program Administrator will assist in a wide range of administrative services including communications, event planning, business services, and human resources, and possibly including IT, facilities, financial management, and/or student services. General management duties include long and short range strategic event planning and directing all administrative activities.

Responsibilities

Administers defined operational programs and activities for CCCI, which may include some of the following functions: business services, finance, grants and contracts administration, facilities, space planning, student services, human resources, communications, or informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.
  • Responsible for the day-to-day coordination and administration of the research programs and environmental and energy curriculum.
  • Serves as the administrative point of contact and responds to all administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the curricular and research programs.
  • In conjunction with other staff and faculty, assists in planning and budgeting, coordinating, and administering all energy and environmental law activities and events, both internal at Berkeley Law and external for practitioners and alumni. This includes assisting with grants and contracts management.
  • Assists the Executive Director and others in hiring and supervising students, interns, and volunteers.
  • May serve as a resource to students for forms and other information related to courses, certificate programs, etc..


Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials.
  • In collaboration with staff and faculty, develops newsletters, publicity materials, student outreach materials and other correspondence for the Center and the programs, for use in alumni mailings, annual reports, marketing purposes, and other.
  • Manages the CCCI and curricular program sections of the website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and maintaining a strategic digital communication plan.
  • Assists in ensuring that contact databases are kept up to date and used effectively.
  • Ensures that the program's web presence is optimized, and that web content is dynamic and current.


Processes all financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes managing grants and contracts, and engaging in financial and administrative maintenance processes.
  • Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
  • Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
  • Reviews grants and contracts data to ensure adherence to reporting, financial, and other requirements; assists with follow-up communication with sponsors as needed.
  • Participates in the development and revision of CCCI's operating procedures and guidelines as relevant.
  • Assists with travel arrangements for invited speakers, staff, and students.
  • Purchases and processes reimbursements for supplies and other items.
  • Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.


Gathers, maintains, and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc.
  • Develops and maintains budget for ongoing activities and final reports on completed ones.
  • Produces documents, reports, and analysis of programs as required.
  • Keeps databases up-to-date with contact, financial, and other data.


Develops and maintains a system for capturing and tracking institutional memory.

Required Qualifications
  • Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
  • Prior administrative and/or office management experience
  • Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
  • Strong skills in short-and long-term planning, analysis and problem solving and customer service.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
  • Excellent computer skills, including proficiency with MS Office.
  • Strong attention to detail.
  • Familiarity with print and digital media.
  • Ability to be a self-starter, to take initiative and work independently as well as on a team.
  • Ability to think creatively to solve problems and develop solutions.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Ability to attend occasional evening or weekend events.


Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training.


Preferred Qualifications
  • Interest and/or experience in environmental and/or energy law and policy a plus.
  • Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
  • Experience with campus-specific computer applications such as BearBuy and CalAnswers.Experience with print and digital marketing.


Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $25.00 - $27.30.

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a 12-month, full-time (40-hours per week), contract (temporary) position. This position is eligible for full UC benefits, plus vacation & sick leave accrual. To learn more about what is available with our full benefits package, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/eligibility/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=2806&PostingSeq=1

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