Search for University Jobs in Staff & Non-Managerial Professionals

Graduate Student Advisor & Program Coordinator (4575U) Job 65746 - City & Regional Planning / College of Environmental Design (CED)

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The Department of City and Regional Planning (DCRP) is an interdisciplinary department seeking to shape the evolution of neighborhoods, cities, and regions by training planners to envision, facilitate, and shape better futures. At DCRP, we nurture a willingness to confront tough challenges, utilize innovative planning and design techniques, engage in knowledge creation, and push research on cities and regions forward. At the graduate level, we offer a Master of City Planning (a two-year professional degree), with a variety of concentrations, and a Ph.D. in City and Regional Planning.

This is a critical position in the department as it supports multiple functions and constituents. The individual will be responsible for and advise on a variety of departmental and student issues, including recruitment, admissions, financial aid, the evaluation and awarding of fellowship and grant funds, student orientation, event planning, and management. Tasks may involve handling confidential information. Most work is done independently under the supervision of the department manager, coordinating with the department chair, faculty, staff, and curriculum committees, as well as the key university departments such as the Graduate Division, business services and HR services partners in ERSO, visitors, and vendors.

Application Review Date

The First Review Date for this job is: 3/13/24 - Open Until Filled

Responsibilities

35% Recruitment and Admissions: Plans and implements outreach programs with specifically targeted institutions; advises prospective applicants admissions process in addition to the necessary academic preparation and appropriateness of the program as it pertains to the prospective applicant's goals; utilizes in-depth knowledge of the organization's admissions criteria; organizes application materials and coordinates admissions committee meetings; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment events and visits. Serves as a resource for, prospective applicants, faculty, and staff and provides information on all aspects of the graduate programs. Develops and enhances alumni recruitment network. Recommends changes to graduate office policies, practices, and procedures.

25% Event Management (15% Graduate Student & 10% All Department): Plans and implements complex, high-visibility departmental and student events, independently and in coordination with other staff, such as commencement, open house, orientation, etc. Plans, designs, and provides workshops for students, such as information about the campus, or academic strategies and enrichment programs. Plans, designs, and provides workshops for students, such as information about the organization, or academic strategies and enrichment programs. Makes suggestions for venues and communicates with participants and outside vendors as necessary; manages event budgets, and accounts payable and arranges travel and hotel accommodations for visitors. Keeps a departmental schedule of events; creates and makes announcements on events to the department, college, and alumni lists and social media Sites. Coordinates room/space scheduling for events.

20% Administrative Support: Serves as the initial point of contact for visitors to the department; handles routine queries from faculty, students, staff, and visitors; answers the main department's telephone and email queries. Assists in ensuring that daily office operations run smoothly. Serves as key coordinator for the department and keeps records. Assists with routine departmental correspondence, calendaring, and special projects as needed. Serves as safety coordinator for the department on the CED safety committee. Reports broken equipment etc. to the building facilities manager and MSO and coordinates copier repairs and allocation of access codes. Keeps inventory and purchases office supplies for the department; manages vendor payments, including honoraria, and prepares purchase order requests. Updates the departmental website as needed or coordinates with web development staff. Collects, updates, and edits materials for the department's accreditation and program reviews as requested. May establish and keep up a social media network for DCRP, using LinkedIn, Facebook, or other, to communicate with prospective students, alumni, and potential donors. Collaborates with affiliated CED and campus units as appropriate. May supervise work-study student(s).

10% Academic Advising: Coordinates with other departmental and college GSAOs; advises students and faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion.

5% Financial Aid: Oversees the administration, evaluation, and awarding of graduate student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities; assists with equitable assignment of Graduate Student Instructors and coordinates assignments each term.

5% Professional Development: Takes classes/workshops that will enhance expertise in professional areas of interest and growth and will enhance the current work environment. Participate in university service activities.

Required Qualifications

• Working knowledge of advising and counseling techniques.
• Excellent computer skills, including use of Microsoft Office Suite and Google Suite.
• Ability to manipulate large data sets.
• Skills in judgment and decision-making, problem-solving, identifying measures of system performance, and the actions to improve performance.
• Skills in project management.
• Advanced verbal and written communication skills.
• Multicultural competencies; ability to work with diverse populations.
• Superb customer service orientation.
• Ability and willingness to work independently as well as collaborate with a team to produce the best results for the organization.
• Ability to work on multiple timelines simultaneously.
• Ability to remain productive while handling frequent interruptions.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Timeliness and accuracy.
• Proficiency with or capability to quickly learn multiple UC programs.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and policies for graduate student admissions, graduate advising, travel, entertainment and procurement.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $59,100 - $80,400.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=65746&PostingSeq=1