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Job ID: 224401

Assistant Director of Annual Fund and Alumni Relations
Tufts University

Date Posted Oct. 25, 2023
Title Assistant Director of Annual Fund and Alumni Relations
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Institutional Advancement
    Alumni Relations


The University Advancement Division (UA) is a comprehensive development and donor relations enterprise with a staff complement of approximately 170 FTE. Functional units within UA include development/fund raising, alumni engagement, stewardship and donor relations, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management and infrastructure services. UA’s mission is to build strong relationships with Tufts University’s constituents, match donor interests with the University’s needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research and scholarship. The division is strongly committed to serving the academic agenda of the University and to creating a culture of philanthropy in the extended Tufts community. Integrity, collegiality, diversity, accountability, mutual trust and respect for the individual as well as the intentions of our donors are the values that guide the work of the division.


In 1978, Tufts University established a veterinary school. Today, 45 years later, Cummings School of Veterinary Medicine – the only veterinary school in New England – continues to advance the School’s work and programs that improve the health and well-being of animals, humans, and the environment. Cummings School assures that our students approach the veterinary profession with knowledge-filled open minds and the drive to make a difference in the world.


The Office of Advancement and Alumni Engagement serves Cummings School by maximizing resources from friends, alumni, parents, and corporate and foundation partners in support of the School’s academic, clinical, scientific, and service priorities. Specifically, the office raises both current use and capital funds to meet the School’s needs and serves as a liaison for the TUVAA and student groups on campus.

What You'll Do

Reporting to Cummings School’s Director of Annual Giving, the Assistant Director of Annual Giving and Events will assist in all aspects of the annual giving process, including but not limited to the direct mail and electronic appeal cycle, stewardship communications, social media efforts including #GivingTuesday, and event correspondence; creating, proofreading, and editing development communication pieces; performing detailed data pulls; providing monthly results reporting and analysis; and overseeing the annual fund budget.


Additionally, in partnership with the Assistant Director of Stewardship and Donor Relations and the Associate Director of Alumni Engagement and Giving, s/he will coordinate and execute the Cummings Advancement Team’s annual fund, alumni engagement, and stewardship events for our constituents to engage and nurture strong relationships with alumni, volunteers, and new and existing annual fund donors. This includes handling event invitations, electronic registrations, and other event logistics.





Essential Functions:


Assist in the planning and execution of the following annual fund activities for the department:

  • Support in all aspects of producing appeal mailings and e-appeals, including tracking mailing schedules, creating appeal codes, pulling solicitation lists, loading appeal lists, and communicating with the mail house.
    Synchronize efforts with the Associate Director of Alumni Engagement and Giving on alumni specific appeal mailings and e-appeals.
  • Respond to donor complaints regarding annual fund activity. Serve as department point person for actions related to individuals added to the hospital dispute list.
  • Run giving reports and execute results reporting for appeals, providing periodic analyses.
  • Manage the annual fund budget for the department.


Assist in the planning and execution of the following event activities for the department:


  • Coordinate and execute event logistics related to donor stewardship activities, student and alumni engagement activities, and other annual fund and major donor receptions.
  • Create task schedules for each event, draft invitations, and track registrations using our event platform.
  • Work with catering, facilities, and other offices on campus related to event responsibilities.
  • Manage and execute all day-of event tasks.

What We're Looking For

Basic Requirements:


  • Years of related experience required: 3-5 years’ experience in annual giving, direct marketing, development, special events, communications, alumni/donor/constituent relations, or a comparable field
  • Required education: Bachelor’s degree
  • Strong skill at using Microsoft Office Suite.
  • Ability to learn and excel at working with a variety of databases, computer programs and systems. Must possess strong written and verbal communication skills, superior organizational/time management skills, attention to detail, and a customer service orientation. Experience in managing communications and events a plus.


Preferred Qualifications:

  • Experience working with BSR Advance or Salesforce is helpful.
  • Experience within a university development office is a plus.
  • A degree in communications or marketing is also a plus.


Pay Range

Minimum $57,900.00, Midpoint $72,450.00, Maximum $87,000.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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