Administrative Assistant 1 - NY HELPS
Position Information
Position Title: Administrative Assistant 1 - NY HELPS
Department: History
Posting Link: https://www.ubjobs.buffalo.edu/postings/59546
Job Type: Full-Time
Posting Detail Information
Position Summary
- Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork
- Provide support to the Department Administrator, Department Chair and Program Director with day to day operations and meetings.
- Assist with department specific surveys and reports
- Serve as the space reservation coordinator
- Assist with flight and hotel reservations for invited guests as well as preparing honorariums.
- Assist with departmental and program events.
- Assist with preparing reimbursement paperwork and/or CONCUR requests.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
Non-competitive (NY HELPS):
- high school diploma or high school equivalency diploma
- two years of experience in administrative support
- use of office software (e.g., email, word processing)
- provision of customer service
- business writing
- management of an office
OR
Competitive (NON-NY HELPS):
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Preferred Qualifications
- Excellent oral and written communication skills.
- Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
- Attention to detail, accuracy, timeliness, and excellent customer service.
- Ability to establish and maintain effective working relationships with others.
- Ability to organize and maintain office files.
Physical Demands
Salary Range
$47,695
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Nicole Hayden
Contact's Pronouns: she/her/hers
Contact's Title: HR Officer for Staff Affairs
Contact's Email: nhayden@buffalo.edu
Contact's Phone: 716-645-0729
Posting Dates
Posted: 10/15/2025
Deadline for Applicants: 10/24/2025
Date to be filled: 11/20/2025
