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Job ID: 164837

Office Administrator
Northern Illinois University

Date Posted Aug. 9, 2021
Title Office Administrator
University Northern Illinois University
DeKalb, IL, United States
Department Physics
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

The Office Administrator oversees the general operations of the Department of Physics by providing administrative support to the Department Chair, Assistant
Chair, Graduate Director, Faculty, Principal Investigators of research grants, Lab Manager and Office Personnel. The Office Administrator supports the department’s operation and relations with internal and external NIU offices, including NIU personnel, grant administrators and administrative personnel at outside research facilities. Prepares, reviews and evaluates grant funding transitions and expirations for multiple accounts. Submits internal university paperwork regarding finance, personnel, and sabbatical, tenure, merit and effort reports. Coordinates schedule of classes with Undergraduate Director and
multiple departments while establishing and maintaining relations with related university offices. Processes all hiring paperwork concerning faculty, research scientists, extra help, student workers and post-baccalaureate candidates.

Coordinates multiple on-site department events for visitors, students, summer
STEM programs and learning assistantships. Acts as a resource and point of contact for undergraduate and graduate students.

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