Overview
Founded in 1895 as a normal school, Northern Illinois University is a Carnegie Foundation designated R2 (“High Research Activity”) doctoral-granting institution. With a diverse student body of approximately 16,000, Northern Illinois University’s 765-acre main campus in DeKalb is an eclectic mix of architecture and beautiful natural spaces located within 60 miles of the great city of Chicago. Find out more about
NIU and the
NIU Libraries by visiting
https://www.niu.edu/index.shtml and
https://library.niu.edu/ulib/ .
Position Summary
This position reports directly to the Dean of the University Libraries and provides administrative and outreach support for the University Libraries, with the option to work remotely as appropriate to the needs of the University Libraries.
Essential Duties and Responsibilities
- Work independently and with self-initiative, to determine work methods and to set priorities for completion of tasks.
- Responsible for evaluating the position’s work with input from the Dean and Associate Deans.
- Provide administrative and executive support to the Dean of University Libraries and the Office of Library Administration, including associate deans and the Associate Director for Library Administration (Administrative Group).
- Recommends, implements and/or develops public relations strategies to inform the community of educational programs ideas, products, or services of NIU Libraries.
- Plans and schedules programming and event coverage, coordinates promotional activities between departments and may oversee or supervise staff, student and/or volunteers associated with events or programs.
Minimum Required Qualifications (Civil Service)
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. High school graduation or equivalent
2. (a) 60 semester hours of college coursework or an Associate’s degree in business, finance, accounting or a related field AND four (4) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
OR
(b) 90 semester hours of college coursework in business, finance, accounting or a related field AND three (3) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
OR
120 semester hours of college coursework or a Bachelor’s degree in business, finance, accounting or a related field AND two (2) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
OR
Master’s degree or higher in business, finance, accounting or a related field AND one (1) year of progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
OR
five (5) years of progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
KNOWLEDGE, SKILLS AND ABILITIES (KSAs)
1. Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
2. Computer Skills — Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information
• Accounting, Calendar/Scheduling, Database, Enterprise Resource Planning (ERP), Word Processing, Spreadsheet softwar
3. Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
4. Obtaining Information — Observing, receiving, and otherwise obtaining information from all relevant source
5. Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
6. Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail
7. Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
8. Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic for
9. Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances
10. Written and Oral Comprehension — The ability to read and listen/understand information and ideas presented in writing or ora
11. Oral Expression — The ability to communicate information and ideas verbally so others will understa
12. Written Expression — The ability to communicate information and ideas in writing so others will understand.
