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Job ID: 153553

Administrator II/III, Academic Programs
Auburn University

Date Posted Feb. 2, 2021
Title Administrator II/III, Academic Programs
University Auburn University
Auburn, AL, United States
Department Aerospace Engineering
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Human Resources
    Educational Services
    Administrative Support/Services

Job Summary
Plans, designs, develops, executes, and/or manages strategies and programs for academic related programs/groups/services (may assists in this function rather than be solely responsible in the lower level jobs of the family). Assists program head with a variety of high-level administrative/professional program support responsibilities. Coordinates program/services activities to ensure relevant guidelines, specifications, policy and/or procedures are enforced and followed. Provides information to and facilitates communication between administrators, faculty, staff, and students concerning program/services. Maintains relevant databases to ensure accurate and accessible records. May coordinate and organize courses/classes to include activities such as student registration, room scheduling, and ensuring appropriate equipment is available. Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections; may research, write, submit, and/or administer grants and proposals for submission. Prepares, reviews, and edits an assortment of communications through various media outlets. Plans and implements the management of resource development activities.

Essential Functions
Serve as Human Resources and Payroll and Benefits Manager for the Department’s current employees to include: preparing and processing EPAFs, SWTs, Late Pays, Prov 200s and creating summer faculty jobs in a timely manner with minimal errors. Working with the Office of International Education. Assisting the Department Chair with promotion, raise, salary supplement, reclassification and performance review documents as needed. Serving as the timekeeper, approver of hours worked and leave taken, and; advising and consulting department employees regarding HR and payroll and benefits policies and procedures; maintaining confidential records

Manager for the Department to include: managing, directing and supervising office procedures and work-flow; assisting the Department Chair with document preparation, data management, facilitation of projects and programs, reporting, work-flow assessment and evaluation to improve office operations. Serving as back-up facilitator and approver of financial documents, access requests and office supply and equipment orders and repairs; is the effort certification facilitator for the department and liaison for e-certs to Contracts and Grants Accounting and the Sponsored Programs office; manages email list servs for graduate students, faculty, staff and the alumni council.

Assisting the Graduate Program Officer and Graduate Recruiting Chair with recruitment and retention; working within the Graduate School database; Assisting in maintenance of graduate student records

Additional duties as assigned.

Education Level Bachelor’s Degree from an accredited institution
Field of Study
Degree in discipline related to program

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