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Job ID: 160703

Administrative Assistant
Tuskegee University


Date Posted Jun. 15, 2021
Title Administrative Assistant
University Tuskegee University
Tuskegee, AL, United States
Department Materials Science and Engineering Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

Special Qualifications
In keeping with the President’s commitment to Tuskegee University becoming an "Outcomes-Oriented University," the ideal graduate Program Coordinator will be able to assist in the daily operations and management of the research grants and Department of Materials Science, and Engineering in alignment with the Office of the President.

Essential Job Duties and Responsibilities

Coordinate the NSF funded AL-EPSCoR/CREST/PREM activities.
Plan and coordinate external advisory board meetings between the PI and other investigators, and external advisory group meeting.
Maintain files and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items
Follow up invoicing and payments to sub awardee institutions and NSF, work with grants accounting on managing the grants’ accounts.
Keep track and follow up on payment to vendors, sub-awarding institutions
Make travel arrangements for faculty, staff and students
Copy and collate materials
Maintain an inventory of office and lab equipment
Order office supplies as needed
Deliver and accept mail on campus, when needed
Assist in processing tuition payments and student payroll
Assist in hosting of outreach activities
Compile and record staff leave time
Other Responsibilities
Perform other job related duties as assigned by the Dean of College of Engineering and Faculty

Qualifications

Knowledge of basic language skills, including grammar, punctuation and spelling rules
Excellent interpersonal skills
Ability to operate various office machines – calculator, copier, PC, fax machine, etc.
Knowledge of Microsoft Excel, Word and PowerPoint
High school graduate or equivalent, supplemented by typing and business secretarial courses or experience
Prior administrative skills required

Salary
Commensurate with education, training and experience.

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.


 
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Contact Information

 
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