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Office Manager
College of Lake County

Full Time
REQ-00000651

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Office Manager

Department:

Police & Public Safety Division

Position Type:

Staff

Job Family:

Classified

Job Summary:

The Office Manager provides comprehensive administrative support to the College of Lake County Chief of Police and to the Police Department. Much of this work is performed independently and requires an in-depth knowledge of departmental and college procedures, with attention to administrative details.

Posting Date:

12/09/2025

Expected Start Date:

03/01/2026

Compensation Grade:

B24

Full-Time/Part-Time:

Full time

Location:

Grayslake Campus

Total Hours Per Week:

40

Job Description:

Student/Customer Services - 25%

• Receives visitors, answers telephones, reviews inquiries, and provides advice to faculty, administrators, and the community, while exercising discretion in obtaining and providing factual and confidential information within the guidelines and procedures of the department/College.
• Maintains Emergency Management Reference Manual and coordinates with campus partners quarterly for updates.
• Maintains, monitors and reviews content for the department's Hub page and internet.
• Prepares and posts news articles and community events as they relate to the department.
• Demonstrates solid commitment to the six pillars of CLC's strategic plan and values and adheres to CLC goals and initiatives.
• Delivers a service-oriented approach supporting all faculty, staff and students.
• Follows all institutional and regulatory policies, procedures and standards. Utilizes self-appraisal to determine progress in meeting performance management system objectives and career goals.

Department Operations and Processes - 25%

• Oversees day-to-day department activity to ensure effective communication, reporting, notice to community and/or staff, and synchronizing of all members of the department.
• Serves as the Chief of Police's Senior Administrative Assistant.
• Sorts, routes, prepares, proofs, edits and distributes correspondence, reports, directives, contracts and other documents; takes meeting minutes; compiles, analyzes, proofs and prepares special reports and materials as required.
• Typical reports include, but are not limited to, incident reports, criminal activity reports, and budget reports.
• Assists with proofing and/or editing the department's Annual Security Report, Campus Violence Prevention Plan and Emergency Operations Plan.
• Monitors incident reports and redacts and uploads into Maxient, as needed.
• Administratively assists department in the re-accreditation process for ILEAP.
• Arranges meetings, conferences, community events, including reserving room space and catering, preparing agendas, assembling information, travel arrangements, and other related activities.
• Coordinates department special events as assigned.
• Completes and submits pre- and post-travel authorization/expense forms for all department members and tracks expenses.
• Performs other duties as assigned.
• Creates position requisitions and participates on search committees.
• Prepares access forms and internal administrative materials for new hires and trains on office procedures.

Data Entry/Reporting - 35%

• Prepares and tracks financial information for the department, which may include, but not limited to, requisitions, reconciling procurement card accounts, payment requests and budget transfers.
• Inventories and orders office and safety supplies, including uniforms.
• Works closely with Procurement and vendors for accuracy of orders, pricing and contracts and uploads documentation into Procurement database.

Other - 15%

• Prepares and reviews crime reports and uploads into the National Incident-Based Reporting System.
• Maintains the required files, records, and databases of the department and follows records destruction schedule.
• Responds to candidate background investigations and case report inquiries from the Court or attorneys.

Required Qualifications

• Four (4) years of administrative assistant office management experience. OR High school diploma or equivalent and six (6) years of administrative assistant, office management, or other job-related experience.
• Proficiency in MS Word, Excel, PowerPoint, Outlook.
• Strong communication and organizational skills.
• Excellent attention to detail, interpersonal skills and ability to work as a team member and independently manage multiple projects.
• Ability to work with confidential information.
• Ability to adapt to changing priorities and schedules.
• Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.
• Must be able to see with corrective eye wear.
• Must be able to hear clearly with assistance.
• May be in contact with students under a variety of circumstances.
• Able to handle emergency or crisis situations.
• May be occasionally subject to irregular hours and overtime.
• May be required to wear protective equipment as necessary.

Desired Qualifications

• Associate's degree.

• Previous experience working in police department environment preferred.

• LEADS certification Less than Full Access.

• Familiar with Records Management System, SharePoint, Workday.

• Bilingual in Spanish and English.

Work Schedule

Monday - Friday 8:00am - 4:30pm

Pay

$20.52/hour

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

To apply, visit https://clc.wd5.myworkdayjobs.com/en-US/External/job/Grayslake-Campus/Office-Manager_REQ-00000651-1





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