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Job ID: 107818

Executive Assistant
University of Idaho

Date Posted Jun. 11, 2018
Title Executive Assistant
University University of Idaho
Department n/a
Application Deadline 6/21/2018
Position Start Date Available immediately
  • Idaho Falls, ID
    United States
  • Classified Staff
  • Administrative Support/Services

University of Idaho

Executive Assistant

Location: Idaho Falls

Division/College: Provost/Exec VP Area

Employee Category: Classified

Pay Range: $20.90 per hour or higher depending on experience

Full/Part Time: Full Time

Position Summary:

The Executive Assistant acts as the Center Executive Officer's (CEO) chief of staff and a trusted advisor, and will serve as part of his/her senior administrative team. The position oversees the coordination and facilitation of various responsibilities and projects as requested or directed by the CEO, manages a large volume of activities with skill and diplomacy and takes action on the CEO's behalf to implement initiatives and ideas with collegial sensitivity and understanding of governance principles. The position coordinates and monitors special initiatives as determined by the CEO to ensure timely and successful completion by all staff. The position oversees administrative support activities of the Idaho Falls Center in coordination with administrative assistants charged with supporting program directors, faculty and staff through office management, including travel, calendars, office publications, event coordination and special projects. The position is responsible for cultivating and maintaining strong professional relationships with key personnel in all areas of the University, including those reporting directly to the President, Vice and Associate Vice Presidents, Provost, and Deans and will represent the CEO to the university community through participation in committees involving university-wide issues. A strong network of contacts must also be maintained at the university, peer institutions, the State Board of Education, industry and community organizations to advance University of Idaho goals and objectives. This position supports the operation and business processes of the Idaho Falls Center in one or more areas including: communications, marketing, human resources or finance.

Minimum Qualifications:

Earned Bachelors degree or five (5) years of executive/administrative support experience for higher level executives or senior level administrators.

Professional Experience:
Knowledge of best office management practices
Experience in procedurally driven organization structures
Experience with contemporary office software

Excellent written and verbal communication skills
Excellent diplomatic and interpersonal relationship skills for dealing with the public, collaborating institution, peers, students, faculty, staff and senior university leadership

Demonstrated ability to:
Self-direct, develop schedules, establish work priorities, and complete complex tasks with minimum guidance and direction
Work successfully under pressure with sensitive and confidential information effectively using sound judgment, diplomacy and independence

Preferred Qualifications:

Progressive administrative and office management responsibilities in higher education setting
Two years supervisory experience
Work experience or educational training in one or more areas of operations and business processes including: communications, marketing, compliance, or human resources
Knowledge of University of Idahos administrative programs and university rules and administrative procedures
Additional training or education beyond a bachelors degree.

Physical Requirements & Working Conditions:

Posting Number: SP001829P

Posting Date: 06/07/2018

Closing Date: 6/21/2018

Open Until Filled: No

Special Instructions:

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement

University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


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