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Job ID: 166570

Specialist, CE Workforce Institute
Austin Community College District

Date Posted Sep. 8, 2021
Title Specialist, CE Workforce Institute
University Austin Community College District
Austin, TX, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Student Services

Job Number 2108061

Specialist, CE Workforce Institute

Closing Date: 09/17/2021

Take me to ACC’s online application.

Position Information




8 am – 5 pm
Some evenings and weekends required


Specialist 6/118 ($33,982.00 – $48,545.00)

FLSA Status


Reports To

Director, Workforce Development Center

Criminal Background Check

Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC’s College Police department.

General Statement of Job

To provide advising and other special services for a Continuing Education (CE) Workforce Institute Program.

Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Assists coordinator in assigned area Workforce Institute education courses, programs, and activities including developing course schedules and organizing practicum/internship sites at businesses. Updates current courses and programs based on industry need. Updates current courses and programs based on industry need.

Monitors the progress of programs and courses. Establishes and sustains customer service and relationships.

Advises CE students or prospective CE students regarding CE workforce programs; provides information regarding education and training required in CE programs; provides information and resources on career opportunities. Addresses and de-escalates CE student issues, complaints, and takes suggestions for improvements.

Supports coordinator in developing, tracking, analyzing and implementing community needs assessments for new courses and programs. Maintains industry-specific knowledge and awareness of fast changing technologies, laws, and requirements that affect individuals with disabilities.

Promotes and provides information on courses and programs. Assists with creating and maintaining forms, web resources, and marketing materials; maintains listserve. Promotes programs through numerous network channels; interfaces with community organizations and internally within Austin Community College (ACC) to represent the assigned workforce area and programs.

Communicates with potential students, and other groups to support communication flow and promotional efforts. Provides input on community needs and assists with developing and/or revising programs, courses, curriculum, and conferences based on input and workforce needs.

Reviews and approves students’ drops, adds, transfers, and grade changes.

Conducts administrative tasks in relation to class implementation including ordering books, duplication, and maintaining inventories. Coordinates logistics, facilities, equipment and resources for professional delivery and completion of courses and programs. Ensures equipment and labs are up to date, working properly, and adequately meets the industry requirements for training. Researches and acquires new practicum and internship sites.

Assigns, oversees, and mentors CE instructors. Oversees workflow and work priorities of administrative support staff who assist with coordination in assigned program area. Ensures that all CE instructors have required skills and up-to-date required certifications/licenses.

Coordinates with agencies to provide workforce training for their clients and assists with contract negotiations. Serves on business and community advisory boards and ACC committees; attends professional conferences, state and local agency meetings, and professional organizations.

Collaborates with other departments within CE and ACC to support CE and ACC efforts.

Works with supervisor to maintain fiscal accountability and documentation for the budget management of resources, course pricing, and student waivers.

Participates in school district meetings to ensure students’ smooth transition from high school to college. Uses transition planning and navigates IDEA and college support programs for individuals with intellectual and developmental disabilities.

Assists with providing expertise for grant applications and other special projects.

May teach continuing education coursework, as required.

Provides additional support for STEPS programs, as needed.

Additional Job Specific Duties

Oversee student intake, occupational assessment and person-centered plans for individuals with intellectual disabilities.

Initiate and maintain contact with students, parents, & instructors

Use intake interviews, disability documentation, under the supervision of the Coordinator to identify and implement accommodation needs.

Provide direct and indirect instructional support to students in a positive environment.

Employ special educational strategies and techniques during instruction to improve the development of sensory- and perceptual-motor skills, language, cognition, and memory.

Modify curriculum for students with disabilities based upon a variety of instructional techniques and technologies.

Plan and conduct activities for a balanced program of instruction, demonstration, and work time that provides students with opportunities to observe, question, and investigate.

Meet with students to discuss progress and to determine priorities and their individualized educational needs.

Provide intervention, as needed, for students with behavior plans under the supervision of the instructors’ immediate supervisor

Marketing and promotion of the STEPS Program

KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Workforce education programs.

Professions, practices, programs, courses, and curriculum related to area of assignment.

Promotional techniques, materials, and resources.

Program quality and regulatory standards.

Mentors instructors and students in academic and vocational subjects using a variety of techniques such as phonetics, multi-sensory learning, and repetition to reinforce learning and to meet students’ varying needs and interests.

Understands and provides information pertaining to and upholds disability related rights and responsibilities applicable under federal and state law.

SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Maintaining an established work schedule, including some evenings and weekends.

Coordinating all aspects of workforce education courses and programs.

Advising students regarding workforce training, education, enrollment, and potential related career opportunities.

Developing and/or revising educational programs, courses, and curriculum.

Assigning, overseeing, an advising hourly instructors.

Evaluating instructor performance and program quality.

Effectively using interpersonal and communications skills, including using tact and diplomacy.

Effectively using organizational and planning skills, with attention to detail and follow-through.

Maintaining confidentiality of work-related information and materials.

Establishing and maintaining effective working relationships.

Technology Skills

Use a variety of Microsoft products, including Word, Excel, Powerpoint

Use of Google applications, including Drive, Docs, Sheets, et.

Required Work Experience

Two years related work experience.

Preferred Work Experience

Two years related work experience in a social work setting or in special education.

Required Education

Associate degree.

Preferred Education

Bachelor’s degree in Education

Special RequirementsLicenses/Certifications; Other

Valid Texas Driver’s License and reliable transportation for local Austin area travel.

Physical Requirements

Work is performed in a standard office or similar environment.

Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

Occasional lifting of objects up to 10 pounds.


Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

HR Use Only

Updated 04-08-2020

ACC Benefits Overview

Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.


The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

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Contact Information

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