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Job ID: 192115

Events Specialist, Executive Education (6292U), Berkeley Law - 32454
University of California, Berkeley


Date Posted Aug. 11, 2022
Title Events Specialist, Executive Education (6292U), Berkeley Law - 32454
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Educational Services
    Administrative Support/Services
 
 


Events Specialist, Executive Education (6292U), Berkeley Law - 32454

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

Application Review Date

The First Review Date for this job is: August 24, 2022.

Responsibilities

  • Consults with the Executive Education team to conceptualize in-person and online events & programs and discuss all details regarding events and event planning, demonstrating good judgment and discretion in making decisions and managing events while staying in accordance with UC policies.
  • Develops, designs, and implements a wide range of specialized activities connected with these events and programs, including continuing education and MCLE credit, professional development or other public events.
  • Plans, organizes, and identifies event locations and vendors; confers with broad based constituencies regarding logistics, guest lists, site selection, vendors, event & program goals and objectives, etc.
  • Prepares and executes detailed event planning timelines and task lists to effectively track progress of the event.
  • Supports marketing and communications strategies to promote events and programs to targeted audiences, which may include updating website content, drafting email communications, and creating marketing collateral.
  • Supports participant communication across events and programs (both in-person and online), in addition to conducting certificate eligibility reviews.
  • Utilizes expertise in technology (online communications, social media, software applications, etc.) to advance planning and programming needs.
  • Administers facilities and space logistics and manages equipment needs.
  • Determines and coordinates staffing needs for individual events, reaching out to other staff and volunteers, and leveraging collegial relationships when necessary.
  • Supervises event staff and advises on event production and logistics.
  • Develops and maintains comprehensive event budgets and financial reports.
  • Executes financial processes that may include processing financial transactions, booking transportation and accommodation, reconciling credit card transactions, and other business services functions as required.
  • Contributes to and participates in long-range unit program planning.
  • Works with the assistant director of executive education online programs, as well as Executive Education senior leadership, including the assistant dean of executive education & revenue generation and the director of executive education, to strategize event programming and program coordination for the year.
  • Mentors and/or provides guidance to less experienced events staff, including new employees, student assistants, and volunteers.
  • Ensures smooth-running, effective in-person and online events & programs.
  • This includes successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen.


Required Qualifications

  • Thorough knowledge and understanding of concepts, principles and practices of event planning, program coordination, and public relations, including event design, organization, and production.
  • Thorough knowledge of and/or ability to learn the campus, its vision, mission, programs, policies, achievements and infrastructure.
  • Skill in effectively meeting budget and time constraints.
  • Demonstrated organizational and project management skills to work successfully with Executive Education leadership and other law school units to produce high quality events that meet program needs and appropriately represent the campus.
  • Highly developed interpersonal communication skills including political acumen and social perceptiveness.
  • Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
  • Solid working knowledge of the concepts, principles, and best practices of public relations and event planning, production, and implementation.
  • Advanced knowledge of key software applications including Google Suite, Microsoft Office Suite, Adobe Creative Suite, WordPress, Constant Contact, experience with database and program management applications, and knowledge of and/or ability to learn common University-specific computer systems.
  • Excellent verbal and written communication skills, in addition to solid active listening, critical thinking, persuasiveness, advising, and counseling skills.
  • Knowledge of marketing and communications strategies to effectively promote events and programs to the targeted audience.
  • Solid project management skills.
  • Strong skills in short term planning, time management, analysis and problem-solving, and customer service.
  • Solid expertise counseling less experienced staff and demonstrated skill in supervising and guiding staff and volunteers to accomplish projects.
  • Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.
  • Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
  • Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging, and ability to apply and integrate core concepts of DEIB into everyday practice.


Education

  •  
  • Bachelor's degree in related area and/or equivalent experience/training.


Preferred Qualifications

Education

  • UC Berkeley Event Planning Program Certificate and/or equivalent training or experience.


Salary & Benefits

  • This is a full-time (40 hours/week), career position, eligible for full UC benefits.
  • This is an exempt, monthly paid position. The annual salary is commensurate with experience within the range of $70,000.00 - $82,000.00.
  • For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=32454&PostingSeq=1



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