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Job ID: 131385

Administrative Support Assoc - Reposted
North Carolina A & T State University


Date Posted Oct. 11, 2019
Title Administrative Support Assoc - Reposted
University North Carolina A & T State University
Greensboro, NC, United States
Department Human Performance & Leisure Studies
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Other Administrative Categories
  • Administrative Support/Services
 
 

Assist with a range of complex and confidential administrative duties for senior faculty member whose areas of interest and research include kinesiology and related areas. Prepare, manage, and coordinate calendar, meeting schedules, travel plans, and briefing documents to facilitate productivity, efficiency, and timeliness Answer calls and maintain the faculty member’s calendar using discretion to determine priority status, triage requests, accept and decline invitations, schedule/reschedule meetings as needed and refer as appropriate. Selects meeting locations and coordinates logistics (catering, AV, parking). Conducts contingency planning, arranges agendas, prepares meeting materials, etc. Greets guests, assists faculty member in staying on schedule. Prepares requested documents in Word, PowerPoint and Excel. Tracks and follows up to meetings. Develops and implements protocols for managing record keeping, time keeping, billing, collections, and other accounts related to department matters. Will have office management role overseeing temps, contractors and students (including approving time worked and interpreting and communicating faculty member’s policies), and will exercise discretion to hire students. External work will include interactions with parents, students, alumni and will need to exercise judgment and discretion in speaking on behalf of faculty member regarding scheduling, availability, and commitments. Track class schedules; organize, course materials, media, exams and grade submissions. Convert various academic documents and distribute/post publications to web sites and working paper series. Arrange travel for attendance at conferences, presentations and consulting projects; coordinate materials; track expenses. Maintain, organize and archive complex files.


 
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