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Job ID: 192222

Program Coordinator (4722C), Haas School of Business - 40938
University of California, Berkeley


Date Posted Aug. 12, 2022
Title Program Coordinator (4722C), Haas School of Business - 40938
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Administrative Support/Services
 
 


Program Coordinator (4722C), Haas School of Business - 40938

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.

For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

The M.E.T. program is a simultaneous degree program where students earn undergraduate degrees from both UC Berkeley's prestigious College of Engineering and the Haas School of Business. World-class instruction, Silicon Valley industry experience, and career coaching with expert mentors ensure our students graduate as industry visionaries ready to start their own companies, lead innovation inside global firms, and contribute to social-impact ventures.

The M.E.T. program team works to uplift our students' academic and professional achievements. We bridge the resources offered by Berkeley-Haas and the College of Engineering for a seamless undergraduate experience, and provide a host of customized programs, events, and co-curricular experiences for the cohort.

Application Review Date

The First Review Date for this job is: 08/25/2022, we will accept applications until the position is filled.

Responsibilities

Applies somewhat complex spreadsheet formulas, pivot tables, and similar functions. Compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. May analyze trends.

  • Analysis which may be conducted includes comprehensive program data on programming, academics, career services statistics, and admissions statistics including data and metrics on class profiles and application trends.


Works with department management to update/review/revise website to better communicate organization's mission, requiring substantive knowledge of organization's goals and objectives.

  • Maintains and updates programs website, social media channels and external marketing content (online and print).


Prepares correspondence and other written materials for department management and/or faculty requiring some specialized knowledge of the subject matter. Edits and proofreads written materials for content consistency.

  • Organize data and compile presentations for M.E.T. annual board meeting (e.g., admissions data, student outcomes, course/curriculum impact, etc.), admitted student webinars, company meet and greets and other programming.
  • Creates surveys and forms which are used for soliciting feedback from students on courses, events, and general programming.
  • Provides results to program directors and other staff members as required.


Determines need for general office equipment and supplies. May participate in contract negotiation and the preparation of RFPs requiring some subject matter knowledge of the materials/services.

  • Develops and implements procedures for supply inventory and to keep equipment in good working condition.
  • Orders all necessary office supplies, gifts for students, as well as food for students.


Works on sensitive issues, priorities, protocol, et cetera.

  • Maintain advisory board member roster and contact information. Serve as main point of contact for meeting invitations, content dissemination, visits, etc.
  • Works with program leadership to identify and pursue funding opportunities and revenue streams.
  • Participates in the program budgeting and accounting processes to support financial infrastructure of program.


Supports the unit's administrative processes.

  • Manages student and staff calendar. Books meetings and events for staff and students. Facilitates scheduling of meetings for program director. Coordinates and schedules interviews for students when required.
  • Manages all aspects and operational needs of the student and staff office spaces.
  • Manages booking/travel for alumni, guest speakers and M.E.T. office staff.
  • Maintains and posts jobs on behalf of M.E.T. career services.
  • Provides guidance to student staff on projects, procedures, practices, and implementation of policies, including those which are particularly complex.
  • Supports team meetings with agendas, notes, and follow-up.
  • Responds to inquiries about program and ensures appropriate staff are notified of questions and concerns.


Supports budget preparation/tracking and other financial activities for unit.

  • Reconciles budgets and processes invoices for a variety of vendors; is looked upon as main office resource for all expense and invoice processing.
  • Creates purchase order requests and submits invoices for payment including.
  • nontravel/entertainment reimbursements.
  • Reconciles application fees, deposits, and all payments/checks coming into the M.E.T. office.


Coordinates large, complex conferences/meetings/programs.

  • Administers facilities and space logistics and manages equipment needs.
  • Manages bookings for all events and works with both internal and external parties to ensure event spaces are adequately booked and managed including event vendors such as catering, florist, among others.
  • Manages mailing and shipment (e.g. shipping tablecloth & marketing collateral to admission event sites).


Professional Learning and Growth

  • Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor.
  • Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas.
  • Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (Ie: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB.
  • Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.


Required Qualifications

  • Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
  • Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
  • Thorough knowledge of or can quickly learn, University rules and regulations, processes, protocols and procedures for budget, accounting and invoice processing.
  • Working experience with a variety of administrative operational procedures and processes such as event planning, and contracts guidelines.
  • Strong attention to detail and manages & prioritizes competing deadlines and tasks.
  • Demonstrates discretion and maintains confidentiality.
  • Familiar with balancing budgets, processing invoices, nontravel/entertainment reimbursements processing and other accounting and billing related activities.
  • Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members.
  • Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
  • Demonstrates an understanding of and commitment to diversity, equity, inclusion, and belonging in a business, organization or public university setting.


Preferred Qualifications

  • Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
  • Strong analytical skills to review current operational processes and make recommendations for improvements and make recommendations for further efficiencies.


Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt position. Hourly pay is commensurate with experience within the range of $29.40 (Step 7) - $31.46 (Step 10), annual salary: $58,800.00 - $62,920.00.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume when applying.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=40938&PostingSeq=1


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