The Graduate School of Education at the University of Buffalo is seeking a Community Outreach & Engagement Support Specialist to support the center for Outreach and Community Engagement. In this position, you will report directly to the Assistant Dean for Community Relations and provide center and budget support for all initiatives that fall under GSE’s Center for Outreach and Community Engagement.
Duties will include but are not limited to:
Assist with the centers budget development and monitoring.
Manage daily operations of the office (e.g., responding to correspondence and phone inquiries, and reporting, creating, and managing timesheets, ordering supplies, maintaining accurate records and contact database)
Supervise student employees assigned to the center, this can include Graduate Assistants, Work-Study students and Student Assistants.
Collect all VISA and immigration documents related to student employees.
Provide support for community facing programs.
Work under the direction of the Assistant Dean of Community Relations to strengthen partnerships and grow community-based programming in UB GSE.
Maintain accurate electronic file system for all personnel documents, including appropriate storage of sensitive and category 1 data.
Ensure compliance with applicable laws, union agreements, SUNY policy and other university policies.
Maintain various databases such as attendees at Office of Community Engagement and Outreach events and programs to create a GSE wide partner list and community org list.
Handle sensitive data according to provisions set forth in any data sharing partner agreements.
Collect all HR paperwork associated with hiring Graduate Assistants, Work-Study students and Student Assistants.
Process appointments through appointment processing procedures.
Provide administrative support to Assistant Dean setting calendar, scheduling meetings, and providing initial outreach to community entities.
Serve as an ambassador of UB GSE Office of Community Engagement and Outreach in the greater WNY community to establish meaningful connection with organizations in the community at large.
Learn more:
Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
Bachelor’s degree with one year of experience.
Effective oral and written communication skills
Preferred Qualifications
Bachelor’s or higher degree with 2 years of experience
2-3 years experience in SUNY procedures related to academic department support
Makes independent decisions related to tasks assigned by supervisor using established policies and procedures
Problem solver with departmental role using standard, guidelines, policies and procedures
Provides input, direction and advice to others
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