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Job ID: 226660

Staff Assistant
Tufts University

Date Posted Dec. 1, 2023
Title Staff Assistant
University Tufts University
Medford, MA, United States
Department Office of Corporate & Foundation Relations
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services


The Office of Corporate & Foundation Relations (CFR) works with external associations, corporations, and foundations to identify their interests and needs with respect to interacting with Tufts University, and facilitates dialogues and discussions with administration, faculty, and staff in all schools to maximize a mutually beneficial partnership in which both organizations realize their objectives. The Office is the primary university resource responsible for philanthropic and other relationships with outside organizations that yield assets to the University to further the mission of education, research, and training. CFR maintains a presence on all three Tufts campuses.  
Tufts University Office of Corporate and Foundation Relations (CFR) is seeking a part-time office assistant for 20 hours per week, benefits eligible position in a flexible, hybrid work environment. The office assistant may work on any of the three campuses (Grafton, Medford, Boston) for on-campus days.  This is a two-year contract with the potential to renew.  This role directly reports to and supports the Cummings School of Veterinary Medicine’s CFR development officer (DO).  

What You'll Do

Under moderate supervision, perform a variety of tasks to support the Senior Associate Director of Corporate and Foundation Relations for the Cummings School of Veterinary Medicine.  Data entry and information management responsibilities include documenting cultivation, proposal, solicitation, and stewardship efforts in Tufts’ fundraising/CRM database and maintaining a calendar of internal and external grant and reporting deadlines and requirements.  Proposal responsibilities include preparing proposal and report templates and outlines for completion, assembling required institutional information for proposals, proofreading proposals both for completion and grammar, and uploading information into online portals.  Stewardship responsibilities include preparing acknowledgment letters, coordinating with other staff on campus to secure acknowledgement letter signatures, and actively coordinating efforts with Advancement Team members assigned to stewardship.  Donor visit responsibilities include assisting with preparing briefings and itineraries prior to visits and coordinating logistics for periodic site visits.  Other duties as assigned.

What We're Looking For

Basic Requirements  

• Knowledge and skills as typically acquired through high school diploma/GED and 2-4 years of related experience.  College degree may serve as a substitute for some years of experience.
• Intermediate knowledge of Microsoft office suite. 
• Strong organizational skills and attention to detail. 
• Ability to handle highly sensitive and confidential information with discretion.
• Familiarity with fundraising databases a plus. 

Pay Range

Minimum $21.80, Midpoint $25.95, Maximum $30.10
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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