Admissions & Records Technician II (Two or More Positions) (Enrollment Services)
Kern Community College District
Initial Screening Date:
Open Until Filled:
40 hours per week, 12 months per year
$3,880.23 per month
$5,482.67 per month
Our competitive benefits package includes medical, dental, and vision insurance; life insurance and dependent life coverage; long-term disability insurance, and an employee assistance program (EAP). At this time, all premiums for the employee and their eligible dependents are fully paid for by the District.
In addition, employees have the option to purchase:
- Flex 125
- AFLAC Policy
- Supplemental voluntary life insurance
- 403b Tax Shelter Annuity
All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.
Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.
Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.
Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.
Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.
Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.
Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.
Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.
Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.
Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.
Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.
Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.
Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.
Evaluate military records; post student military credit as appropriate to policies.
Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.
Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.
Perform related duties as assigned
Education and Experience:
Any combination equivalent to: Associate degree AND
two years of general clerical experience, preferably with experience in an admissions and records role.
Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities:
-Course descriptions and articulation agreements.
-Policies and procedures relating to the Districts grading practices.
-District admissions policies and procedures.
-Graduation and transfer requirements for various four-year colleges and universities.
-Modern office procedures, methods and computer equipment.
-Business letter writing and report preparation.
-Principles and procedures of record-keeping.
-Perform arithmetic calculations quickly and accurately.
-Maintain accurate student attendance and transcript records.
-Operate microfilm and computer or data processing equipment used in maintaining office files.
-Respond to requests and inquiries from faculty, staff and students.
-Evaluate student records for graduation and transfer requirements.
-Calculate grade point averages quickly and accurately.
-Communicate clearly and concisely, both orally and in writing.
-Establish and maintain cooperative working relationships with those contacted in the course of work.
Special Instructions to Applicants:
First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on August 22, 2018 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
Completed Online Application for Employment form
Letter of interest (Cover Letter)
Copy of legible transcripts, if applicable
List of six (6) professional references Listed on application form
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
Recruitment Status (tentative):
Application Screening: TBD
Additional openings that become available prior to the end of the hiring process may also be filled from the qualified applicants.
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
All applicants must apply online at https://careers.kccd.edu/postings/10466
. Emails will not be accepted.
As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.