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Job ID: 164830

Project Manager, Campus Ops Qual Ctrl & Proj Mgmt
Austin Community College District


Date Posted Aug. 9, 2021
Title Project Manager, Campus Ops Qual Ctrl & Proj Mgmt
University Austin Community College District
Austin, TX, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Institutional Advancement
    Admissions/Student Records/Registrar
 
 

Job Number 2108014

Project Manager, Campus Ops Qual Ctrl & Proj Mgmt

Closing Date: 08/20/2021

Take me to ACC’s online application.

Position Information

Location

Highland Business Center

Hours

8:00am -5:00pm
Night and Weekends on occasion

Salary

Manager 5/127 ($77,629.00 – $110,899.00)

FLSA Status

Exempt

Reports To

Associate Vice President, Campus Ops Qual Ctrl & Proj Mgmt

Criminal Background Check

Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC’s College Police department.

Candidate Profile

This person will be involved with all projects from initiation to close, making sure projects are completed on time and within budget while ensuring all policies and procedure are followed. A successful candidate will possess the following characteristics:

Accountability

Adaptability

Budget Management

Clear Communications

Decisiveness

Forecasting

Organization

Problem Solving

Strategic Thinking

General Statement of Job

To oversee, plan, track, coordinate, document, and facilitate ongoing campus operational needs and projects; to support Associate Vice President in quality control endeavors for Austin Community College (ACC) Campus Operations and Quality Control Project Management Office. Serve as point of contact for project status.

Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Supervises, trains, coaches, directs, coordinates, and disciplines personnel while adhering to organizational human resource policies and procedures as well as related employment laws. Recommends hire and termination personnel actions for positions supervised.

Manages day-to-day operational aspects of multiple, concurrent projects including the facilitation of team meetings and communication of status, change control process and problem resolution/escalation.

Prepares supporting documents for Requests for Proposals (RFP), Request for Quotes (RFQ) change orders, subcontracts, and selects vendors and suppliers who meet budget and ACC procurement guidelines for projects (including new and in-house construction), furniture purchases, and other operational equipment or supply needs. Works directly with Procurement to ensure all policies and procedures are followed for new contractors/vendors

Coordinates and schedules project timelines, change work orders, timelines, and project budget. Ensures key documentation is provided and completed, establishes checklists for quality control, creates project punch lists of any unfinished tasks and assists in final project quality control analysis.

Assists in planning for renovation projects by participating in pre-construction planning meetings; helps manage project.

Works with contractors, FF&E project managers, and gives them guidance when needed.

Prepares external and internal reports relating to job status, estimates, and deliverables.

Communicates with the responsible personnel to ensure quality construction exceeds ACC standards and proper industry techniques and processes are utilized, while ensuring the stakeholder’s needs and wants are efficiently met.

Reviews projects on a daily basis to ensure quality construction standards exist and estimates/projects remain within budget.

Ensures adherence to all health and safety standards and report issues.

Interacts with all levels and departments within the College District. Uses comprehensive knowledge of the overall departmental functions while maintaining responsibility for overseeing the daily operations of the Quality Control Office and its various departments. Includes communicating with department leads, relaying important information or procedures changes.

Maintains an effective balance between customer satisfaction and project financial results.

Creates and maintains systems and processes to streamline operations.

Maintains accurate confidential files and data records.

Manages renovation and custodial supplies inventory and place orders as necessary.

Manages office budget.

Provides other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Additional Job Specific Duties

Makes day-to-day schedules for the logistics of the ACC moving team that are constantly changing, days are filled with planning the project process, creating a budget, communicating with vendors.

Works with the FF&E Project Manager and supervisor to ensure purchasing guidelines are adhered to.

Responds to internal and external audits when necessary.

Assists vendor to secure the appropriate information to become vendors at ACC.

Assists Buyer when the needs arise to purchase furniture, fixture and equipment products.

KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of project accounting, costing principals and contracting.

Knowledge of construction procedures such as design, material testing, building methods, construction terminology and quality control of materials used in the construction and maintenance of buildings.

Project management best practices.

Knowledge of construction phases, ability to read and understand blue prints, and related documentation/permits.

Experience working with internal and external stakeholders including vendors and city government officials.

Negotiating contracts with external vendors to reach profitable agreements.

Obtaining permits and licenses from appropriate authorities.

Extensive previous work experience managing budgets for construction projects.

Knowledge of all applicable federal, state and local laws, guidelines and procedures.

Familiar with construction and project management software programs.

Excellent knowledge of relevant rules and regulations as well as quality standards.

Knowledge of conflict resolution and conflict management experience.

SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Maintaining an established work schedule.

Effectively using interpersonal and communications skills, including the use of tact, diplomacy, and negotiation skills.

Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.

Maintaining confidentiality of work-related information and materials.

Establishing and maintaining effective working relationships.

Demonstrated effective Interpersonal skills to represent the company/department to customers and other outside contacts.

Ability to work independently and to coordinate the work of others on a job site.

Technology Skills

Advanced use of a variety of spreadsheet, word processing, database, and presentation software, especially Excel and Google Sheets.

Required Work Experience

Three years related work experience and one year supervisory experience.

Completion of the ACC Supervisor Certificate Series Program will satisfy the supervisory experience required for this position.

Required Education

Bachelor’s degree.

Preferred Education

Master’s degree.

Special RequirementsLicenses/Certifications; Other

Certified Associate in Project Management (CAPM) or other PMI certification required.

Valid Texas Driver’s License and reliable transportation needed for local Austin area travel.

Physical Requirements

Exposure daily to possible weather or indoor environmental elements for extended periods of time; position may require night, evening, and weekend work.

Subject to standing, walking, sitting, carrying, bending, reaching, kneeling, pushing and pulling.

Occasional lifting of objects up to 30 pounds.

Safety

Supervise safe operation of unit. Facilitate safety inspections. Take reasonable and prudent actions to eliminate identified hazards. Ensure employees receive appropriate safety training and foster a workplace safety culture.

HR Use Only

7/30/2021.

ACC Benefits Overview

Full-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.


 
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