Advising at Northern Illinois University is critical to retention and student success. Understanding that students’ needs are different depending upon where they are in their development is at the core of advising at within the College of Business. We practice both developmental advising and high-touch intervention recognizing the importance of (1) the interaction between students and the campus environment; (2) the value of supporting the "whole" student; (3) the consideration of student’s developmental level; and (4) the need to be intentional and responsive to concerns, potential risks, barriers or challenges.
Duties and Responsibilities (generally)
Advisors at NIU are deliberative and proactive, and are expected to work in collaboration with support units across campus guided by the goal of student success. Advisors are expected to understand and fully utilize technology to support positive student outcomes including utilizing Navigate for scheduling, note-taking, referral and data analysis. All advisors at NIU are expected to be highly aware of the status of the students in their caseload including retention, persistence and graduation outcomes, academic outcomes and progress toward completion and achievement of customized pathways to completion.
All College of Business academic advisors interact with students, faculty, and staff in their role as academic and career advisor to undergraduate and/or graduate students. The advisors positioned in the academic department may also have department-specific responsibilities, as determined by the Department Chair and/or the Director of Undergraduate Advising.
In general, primary responsibilities include:
The academic advisor will interact with each assigned advisee in the College of Business on an individual basis at least one time per semester monitoring academic success and timely progression to degree completion. The academic advisor will assist students in meeting program and university requirements, developing career goals, and implementing plan to work towards those goals. The advisor must execute department and university procedures and policies thoughtfully through a developmental advising model.
This position requires interaction with faculty and other academic and administrative offices in coordinating special events both on and off campus to maintain and enhance student support services.
The advisor guides students in their development of career goals and their achievement in individual and course settings.
The advisor interacts with current and prospective students and their support team to promote the department and its programs through individual student meetings, orientation sessions, Admission’s recruitment events, exploring major’s events, and other meetings as requested.
- Communicate effectively to admitted and prospective students through University CRM, webinars, college admission letters, calling campaigns, etc.
The advisor fosters relationships with community colleges faculty and staff and assists with providing academic and career counseling at our regional campuses and community college campuses.
Participate in developing, coordinating, delivering, and evaluating undergraduate/graduate recruitment activities for the College of Business.
The administrative responsibilities of the position include but are not limited to:
- Maintaining individual student records and documentation, including the use of Navigate, MyNIU, and Onbase;
- Completing and processing necessary academic forms/paperwork appropriately;
- Maintaining appropriate databases related to student enrollment and progress;
- Managing enrollments and student requests during the registration period.
- Participate as assigned in annual update of office advising and recruitment collateral.
o For example, Majors Flyer, Advising Documentation Forms, office website, 4 year degree paths, etc.
- Develop new publications as needed.
- Support implementation and execution of programs, for example orientation and commencement.
- Interpret policy and regularly exercise discretion and independent judgment involving complex tasks.
- Serve as a resource for faculty and staff in the College of Business regarding university and college policies and procedures.
- Represent advising on various university and College of Business committees.
- Serve as a resource for college and departmental curriculum committees for curricular planning and assessment.
Other duties as assigned
The advisor will work collaboratively with the academic departments and the COB Office of Undergraduate Advising and Student Resources to facilitate effective advising and guidance for students.
Department-Specific Responsibilities: May include, but are not limited to:
Career Course Instruction
The academic advisor teaches the career planning course as assigned. The advisor is the instructor of record, and therefore responsible for all aspects of the course, including sharing curriculum with appropriate faculty and/or committees and incorporating their feedback about the content and delivery of the course.
The responsibilities of this position also require the academic advisor to stay up-to-date on career opportunities for new graduates and to interact with students and firm representatives about potential job and internship opportunities.
The academic advisor also facilitates student placement in internships and oversees for-credit internships as assigned. The advisor serves as the instructor for the internship courses and is responsible for course deliverables and grading.
Advising of Student Organizations
The advisor serves as advisor for student organizations as assigned. In this capacity, the advisor assists student leaders in developing and executing plans and attends all meetings.
The academic advisor interacts with alumni in order to facilitate continued interaction between the department and its alumni as well as learn and communicate about potential job and internship opportunities for students.
The advisor interacts with company representatives seeking to employ our students. These interactions include meetings to understand company requirements and to communicate the curriculum and student abilities.
Other duties as assigned
The advisor has the following responsibilities: 1) Serve as ex-officio member of the department curriculum committee and provide and collect information as needed by the committee; 2) serve on the scholarship selection committee; 3) assist the chair in the preparation of program reviews, assessment reports, and other reports.
Minimum Required Qualifications for this position
- Bachelor’s degree with 4 years of academic advising related experience in higher education or related experience to the hiring unit
Master’s degree with 3 years of professional experience in higher education, leadership, student personnel, academic advising or related experience to the hiring unit