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Job ID: 127170

Director of Administration (0548U) - 27390
University of California, Berkeley

Date Posted Aug. 5, 2019
Title Director of Administration (0548U) - 27390
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Administrative Support/Services

Director of Administration (0548U) - 27390

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Departmental Overview
Physics at Berkeley is home to faculty who are devoted to scientific discovery and the teaching of future physicists and students, both undergrad and grad, who come to learn and participate in cutting-edge research. The department has the full spectrum of scientists and has growing programs in: biophysics, quantum physics, atomic physics and quantum technologies.

Our physics department is one of the world's best and attracts over 7000 students from all over the world. In addition, post-docs and visitors, as well as staff, contribute to the vibrant life of this department.

Our mission is to expand the frontiers of fundamental physics research, to educate the next generation of scientific and educational leaders, and to produce an impact on the community commensurate with the distinguished history and tradition of Physics at Berkeley. We bring together diverse and excellent faculty, students, staff and researchers with a universal dedication to upholding the highest standards of scholarship, teaching, and service.

  • Leads and manages, plans and administers operations of a large teaching and research science department, complex due to the range of its programs, facilities and activities, the specialized and highly regulated laboratory environment, the wide range of staff expertise and the multiple fund sources required to support its programs.
  • Administrative services include the following functions: IT, facilities support, including design and oversight of research laboratories, student services, budgetary and financial management, recharge administration, academic personnel, support of upper and lower division instructional: laboratories, fund-raising, communications & program development, receiving, space planning and safety program services.
  • Participates in development and implementation of long- and short-range administrative strategic and tactical plans that align to Department strategies.
  • Is responsible for coordination, organization, staffing and oversight of Physics services.
  • Plans and participates in modifications to existing programs, services, and facilities.
  • Promotes administrative innovation, quality customer service and respect for diversity, teamwork and open communication.
  • Reporting directly to Department Chair, develops strategic goals and plans for administrative, academic, instructional and research program support.
  • Independently directs all department administrative operations, exercises authority to solve managerial and program problems. Makes recommendations to ensure that acceptable quality and levels of support services are provided including staffing levels.
  • Makes decisions on administrative or operational matters and ensures achievement of operation's objectives that have department-wide impact.
  • Continuously evaluates budgets, programs, and services to respond to changes in federal, state, and UC policies, procedures and systems as well as campus and Department priorities.
  • Determines minor and major changes to department's staffing model to respond to internal and external changes.
  • Manages changes through effective and flexible planning and innovation in order to provide the necessary support for teaching and research programs.
  • Accountable to Dean's Office for compliance with operational and policy requirements. Interacts with higher-level management (e.g., Department Chair, L&S Deans' Office, and Chancellor's Office) on controversial situations, customer negotiations, or influencing and persuading other constituents.
  • Develop and manage programs and initiatives that promote and generate significant revenue for the department.
  • Partners with Berkeley Regional Services Leadership to ensure correct staffing and the adequacy of service delivery. Designs goals and objectives to improve services.
  • Meets regularly with BRS partners to be informed about personnel and policy changes.
  • Oversees all financial affairs.
  • Performs policy and issue research and analysis for all aspects of the departmental budget, planning for research, instructional, and multi-department grants and programs, gifts and student scholarships.
  • Develops and monitors appropriate financial controls and reporting in compliance with campus and agency requirements. Develops sound financial practices and controls.
  • Accountable for financial health of department. Identifies resources for departmental priorities, including areas such as departmental contributions to faculty recruitment and retention, facilities projects, and infrastructure improvements to the shop.
  • Ensures tracking of all commitments and management of all fund sources including endowed chair payouts.
  • Working with the chair develops annual Faculty FTE Call and all material required for annual Budget presentation to MPS Dean.
  • Prepares high value strategic reports and develops presentation that require a strong understanding of the Campus & Departmental programs and strategic direction.
  • Significant analytical skills needed to bring together financial and resource information into a high quality package of information that is used to influence campus decision makers at the Deans Level and beyond.
  • Responsible for analyzing, allocating, and effective use of all available Department financial resources ($50M annually).
  • Provides leadership oversight of the ~40 FTE staff.
  • Oversees management of business, academic, and research support services.
  • Plans and coordinates the implementation of administrative policies, procedures, and standards necessary to ensure uniform, effective, and appropriate business practices.
  • Manages employees in diverse titles, levels, and areas of responsibility in an environment of continually changing personnel programs and campus priorities for human resource management.
  • Addresses labor relations and employee relations issues of a diverse workforce composed of academic, technical, and administrative staff.
  • Ensures workforce planning including staffing, performance appraisals (goals setting), and salary management are effective and efficient and align to the goals of the Department and strategies set by upper Administration.
  • Serves as key administrative officer and spokesperson for unit's functional programs, oversees analysis and policy development for issues and processes.
  • Develops, modifies, and executes campus policies that affect immediate operation(s).
  • Formulates policies and guidelines which apply to faculty, students and staff in order to carry out the department's mission.

Required Qualifications
  • Advanced skills in strategy development, financial analysis, reporting techniques, systems planning and change management, including specialized knowledge of academic, research, and business administration in a large, complex department with diverse funding sources. This should include knowledge of a full range of business services, human resources, fiscal controls and risk management, policy analysis and development, best practices, information systems/communications planning, organizational development and design, contract and grants administration, academic support and the implementation, and administration of courses of instruction.
  • Strong leadership abilities to oversee multiple functions through subordinate managers.
  • Ability to lead, manage and motivate a large multi-functional staff and to foster a positive, cohesive and effective organizational structure.
  • Excellent interpersonal skills with ability to exercise tact, resourcefulness, good judgment, understanding, and persuasion to effectively lead, motivate, and influence others, all while developing and maintaining high standards of customer service.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict resolution techniques.
  • Excellent analytical and project management skills.
  • Strong ability to quickly evaluate complex issues, to identify multiple options for resolution, and to effect solutions.
  • Ability to develop creative approaches through originality and adaptability; to resolve policy, management, or personnel dilemmas; to apply established policies and procedures in new ways to solve problems; and to recommend changes in policies and procedures as needs change.
  • Ability to work effectively with a wide range of individuals across the campus; to work independently as well as part of a team; to prioritize assignments and follow through with minimal direction; to perform effectively under conditions of frequent interruptions, fluctuating workloads and conflicting time demands; to maintain strict confidentiality of sensitive information.
  • Ability to influence across organization lines and solve difficult workplace issues.
  • In depth knowledge of common campus-specific and other computer application programs.
  • Experience in managing a fundraising function and developing revenue generation programs
  • Knowledge or ability to learn of ongoing State, UC System, University and Departmental environments sufficient to permit effective long-range planning of finances, staffing, teaching and facilities including at the capital projects level.
  • Ability to establish metrics and improve processes for department.
  • Establish performance based employee goals.

  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience up to $155,600.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Other Information
Application review for this position will begin in September 2019.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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