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Administrative Assistant, Medical Education & Educational Research Institute (MEERI)

Position Information

Position Title: Administrative Assistant, Medical Education & Educational Research Institute (MEERI)
Department: OME MEERI
Posting Link: https://www.ubjobs.buffalo.edu/postings/57040
Job Type: Full-Time

Posting Detail Information

Position Summary

• Plan, organize, support, and coordinate daily office activities and administrative processes within the Medical Education and Educational Research Institute (MEERI).
• Provide support for scheduling, personal calendars, and travel arrangements for MEERI Director and faculty and staff.
• Coordinate meeting logistics including scheduling, material preparation, and agendas for MEERI and the Learning Sciences and Educational Success Program (this may include scheduling debriefing sessions with Peer Educators, coordinating interviews for students interested in serving as Step 1 Mentors, etc.).
• Provide support for scheduling, personal calendars, and travel arrangements for MEERI.

• Maintain databases and records for MEERI activities and events.
• Prepare and review documents, presentations, and meeting minutes.
• Collect, organize, research, and analyze information and data to prepare reports, presentations, and summaries. Maintain and update the Directors and programs essential records.

• Support and coordinate special events, meetings, workshops, and conferences; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact for guests.
• Oversee logistics and material preparation for events.

• Participate in the development of communication/marketing strategies to promote programs; oversee the creation and distribution of marketing materials, advertising, for programs, workshops, etc.
• Serve as a point of contact for internal and external inquiries.
• Ensure professional and timely communication.

• Order and manage office supplies.
• Maintain equipment and manage routine office maintenance tasks.

• Assist with special projects, research, and data entry as needed.

• Oversee sensitive and confidential information in compliance with institutional policies.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

• High school diploma required.
• Minimum of 2 years of experience in administrative support or office management, preferably in an academic or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Associate degree or higher preferred.
• Knowledge of medical terminology or experience in a medical environment is a plus.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• Positive attitude and strong customer service orientation.

Physical Demands

Salary Range
$45,000 - $50,000

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: Tammi Blajszczak
Contact's Pronouns:
Contact's Title: Unit Business Manager
Contact's Email: tlb25@buffalo.edu
Contact's Phone: 716-829-3632

Posting Dates

Posted: 05/06/2025
Deadline for Applicants: Open Until Filled
Date to be filled: 06/01/2025