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Job ID: 214417

Academic Support Specialist, CAS Administrative Operations
University at Buffalo, The State University of New York

Date Posted May 31, 2023
Title Academic Support Specialist, CAS Administrative Operations
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Administrative Operations
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary

The College of Arts and SciencesStudent Advisement and Services office is seeking a Staff Assistant. In this role, you will provide high-level administrative support to the Director, Academic Advisors, Success Coaches, and experiential learning and scholarships area. This position will also coordinate the personnel and business aspects of CAS Advising and Services.

You will be expected to work with a great deal of initiative and autonomy in the following responsibilities:
    • Provide leadership for day-to-day administrative office duties and communication with CAS undergraduate students
    • Collaborate and administer processes related to scholarships as well as programing for students, such as CAS UB Thrive, Group Advising, Social Impact Fellows, Celebration of Student Academic Excellence, etc.
    • Assist all undergraduate students with general advising questions this will require in-depth understanding of UB polices and research in HUB or Navigate to help address student situation.
    • Supervise Peer Advisors, and student Interns including assisting with hiring and training, building schedules, managing ongoing training and assigning work.
    • Conduct all purchasing, including travel booking for the office and performing routine monthly reconciliation and analysis for internal and external purposes


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Associates degree required.
  • 2 years office administration experience.
  • Strong computer skills, including Microsoft products and Zoom.
  • Incumbent must be able to maintain the highest level of confidentiality and respond with tact and diplomacy.
  • Must be able to manage competing priorities, display flexibility and initiative, and work with a diverse constituency in a face-paced environment.

Preferred Qualifications

  • Bachelor’s degree
  • Prior experience at a large research university center
  • Familiarity with UB policies, procedures and systems.

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