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Job ID: 153303

Administrative Support Specialist I
Auburn University

Date Posted Jan. 28, 2021
Title Administrative Support Specialist I
University Auburn University
Auburn, AL, United States
Department PY Drug Discovery and Development
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Job Summary
Provides varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison School of Pharmacy, with significant emphasis on more complex administrative responsibilities.

Essential Functions
Advises others on processes, procedures, and services; resolves policy related or procedural problems.

Gathers information and prepares various reports and correspondence; researches and resolves issues.

Provides budget tracking and coordination for a unit or department. This may include coordinating with the Division of Research, Research Associate to provide grants and contracts information for reporting.

Coordinates large or complex projects or events.

Performs specialized technical duties and coordinates processes.

Reviews and verifies documentation for completeness and compliance with policies and procedures.

May assists in the development and maintenance of database.

Participates and/or assists in special activities such as orientations, consultations, and events.

Supports researchers and lab staff in ensuring labs are functioning at their highest capacity. This may include
trouble shooting various issues with lab instruments, coordinating repairs and maintenance, serving as an
emergency contact in the event a incident occurs outside of normal business hours.

Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.

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Contact Information

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