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Job ID: 131817

Administrative Officer 2 (7376U) - 2174 - 2174
University of California, Berkeley

Date Posted Oct. 18, 2019
Title Administrative Officer 2 (7376U) - 2174 - 2174
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
  • Administrative Support/Services

Administrative Officer 2 (7376U) - 2174 - 2174

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: October 30, 2019

Departmental Overview

The Graduate School of Education at the University of California, Berkeley is home to a diverse group of students and faculty joined by their common interests in understanding and improving the complex world of education.

Our students come here with a wealth of academic talent and professional experience, driven to make an impact as researchers, professional educators, leaders and innovators.

Students and faculty tackle difficult questionsfrom how children, youth and adults learn, inside and outside classrooms; to how schools, communities and societies advance the educational and life chances of those they educate. In the process, students develop the necessary knowledge, skills, tools and experiences to handle those challenges.

We are committed to providing and cultivating the very best in educational scholarship, innovation and professional leadership.

  • Administers a defined operational program or activities which includes the following functions: finance, student services, human resources, and communications.
  • Serves as a work leader for a small team of clerical and administrative staff to ensure the smooth operational program for all activities which includes coordinating program events for students and alumni such as fundraisers, applicant interviews, recruitment sessions, Mock Interviews, and end of cohort celebration.
  • Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities to the Program Director;
  • Calculates payments for part time and contracted employees; processes scholarship awards and payment schedule, escalated customer service problems and vendor concerns, in concert with the Business Services Office.
  • Writes and/or participates in developing job descriptions for unit's personnel.
  • Serve as a resource contact for academic personnel issues.
  • Works with Program Director in the identification and hiring of new staff, lecturers, and FPS, providing guidance on personnel policies and procedures.
  • Confers with academic personnel analyst on merits and promotion materials for FPS and submits required documents.
  • Structures payments across several fund sources for FPS.
  • Communicates with part time hires on pay calculations.
  • Coordinates the publication of the Annual Update newsletter as well as other official correspondence or professional communications via email, website, and mail, papers, and other publishable work products,
  • Participates in the development and revision of standard operating procedures.

Required Qualifications
  • Working knowledge of common campus-specific and other computer application programs and/or comparable knowledge.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
  • Working knowledge of CTC administrative services credential requirements
  • Working knowledge of Chalk and Wire e-portfolio system
  • Working knowledge of university MA degree programs and degree program requirements
  • Experience working in non-profit, and university settings
  • Working knowledge of K-12 public school systems
  • Experience with producing publications in both print and web based environments
  • Experience with event planning at the small and large scale
  • Experience with budget monitoring and tracking
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.

  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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