Research Administrator 5 (0387U) - 7962
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
The Sponsored Projects Office (SPO) is the Berkeley campus' central administrative office with primary responsibility and delegated authority for liaison with extramural sponsors and is authorized by the Office of the President and the Chancellor to submit proposals and accept awards for research, instruction, fellowships, exhibits, performances, administrative activities and other public services. SPO reports to the Vice Chancellor for Research through the office of the Assistant Vice Chancellor for Research Administration and Compliance (AVC-RAC).
SPO is responsible for all aspects of pre-award and non-financial post-award contract and grant administration. SPO staff members review, approve, and submit over 3,500 proposals developed by Berkeley faculty and staff each year. In FY 2014 over 4,500 awards transactions totaling more than $700 million were received and processed by SPO. These funds account for approximately one-third of Berkeley's annual operating budget and come from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. SPO has stewardship responsibilities for extramural awards from all government, foundation and non-profit organizations for the campus.
- The Research Analyst 5 (RA5) is a peer leader within the Sponsored Projects Office and assists SPO managers to develop and implement office procedures to support campus C&G policy.
- The RA5 manages the most highly complex pre-award and non-financial post award transactions related to grants and contracts and subawards.
- The person in this position is expected to maintain current expert knowledge of federal, state and non-profit sponsor regulations, policies, requirements, procedures and areas of interest and to mentors less experienced RAs within SPO in these areas.
- The RA5 is responsible for the administrative review of a large volume of grant and contract proposals and budgets and/or subawards.
- The RA5 detects areas where new regulations need to be understood, implemented and communicated and provides training and assistance to PIs and Departments across the campus to ensure compliance with institutional and sponsor policies.
- The RA5 negotiates the terms and conditions of complex research grant, contract, and/or subawards from a variety of domestic and international sponsors in accordance with UC policy and federal compliance requirements.
- The RA5 is expected to provide peer leadership and feedback in the ongoing improvement of SPO services and to work as a member of a highly qualified team of professionals dedicated to quality service and work product excellence.
- The RA5 assists with external and/or internal audits as needed to facilitate examination of research administration operations and active and closed projects
We are looking for an experienced research administrator. Candidates without a background in proposal submission and award/contract negotiation will not be competitive. We expect the successful applicant to have:
- The successful candidate will be familiar with the content and use the Federal Uniform Guidance 2 CFR 200.
- Extensive experience with proposal development and submission through a variety of sponsor mechanisms.
- Experience negotiating awards and/or establishing subawards under a variety of sponsored programs.
- Substantial background in contract negotiations; a working knowledge of the FAR.
- A thorough understanding of current and emerging compliance issues affecting grants and contracts.
- Excellent organization and oral/written communication skills as demonstrated by past performance.
- An interest in and demonstrated ability to learn new skills and competencies quickly.
- Exceptional analytical and problem solving skills.
- A high level of proficiency in using a variety of computer applications.
- The ability to multi-task and follow through under tight deadlines is critical.
- The ability to work independently as well as a member/leader of a dynamic professional group.
- A passion for excellence and a strong work ethic.
- A demonstrated commitment to continuous process improvement.
- The successful RA5 candidate will possess a Bachelor's Degree from an accredited institution of higher education and at least five years of experience in pre-award research administration, preferably in a central research administration office that processes a high volume of external proposals in a comprehensive university setting and/or equivalent experience/training.
- We are seeking someone with a substantial background in subawards and/or the negotiation of complex award and contracts with a variety of sponsors.
- Experience in team leadership is highly desirable.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Note that this full-time/career position may be based remotely (within the US) if available for frequent video-based meetings (several times a week). Flexible and family-friendly work schedules can be accommodated.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=7962&PostingSeq=1