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Job ID: 127892

Program Coordinator II, School of Engineering
The University of St. Thomas


Date Posted Aug. 20, 2019
Title Program Coordinator II, School of Engineering
University The University of St. Thomas
St. Paul, MN, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Student Services
    Educational Services
 
 

Program Coordinator II, School of Engineering

OVERVIEW
The University of St. Thomas invites qualified candidates to apply for one of two Program Coordinator II positions within the School of Engineering.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits
JOB SUMMARY

The Program Coordinator II will assist the Associate Dean for the Graduate Programs of the School of Engineering and faculty and staff in accomplishing university and departmental goals and to perform daily multi-faceted office functions in a fast-paced environment. This person is responsible for public relations, assisting in prospective student communication, Graduate Programs in Software (GPS) and Graduate Engineering faculty services, student services, front desk support and general office management. Serves as main point of contact for Graduate Student Services – Engineering and Software departments.

ESSENTIAL FUNCTIONS

Public relations

First point of contact for Graduate Engineering and Graduate Software departments through telephone, email, mail and walk-in inquiries
Screen phone calls and correspondence to handle independently or delegate to the correct Graduate Student Services team member
Provide timely communication between graduate faculty, staff and students through in-person, e-mail and phone contact
Prospective Student Communication

Respond to and follow up on all inquiries from prospective students requesting information, application materials and individual consultations, through phone, email, Salesforce EnrollmentRx and in person
Assemble and mail application information folders to all prospective student inquiries
Schedule individual consultation appointments with the Associate Dean
Graduate Engineering and Software Departmental Coordination

Coordinate department events, such as new student orientation, user group meetings and faculty meetings (reserve rooms and order catering, etc.)
Coordinate the Graduate Software Faculty and Staff Annual Business Meeting
Assist with assembling materials for department meetings and events and recruitment events
Graduate Engineering and Software Faculty Services

Proctor makeup midterm and final exams for students.
Create and distribute mid-semester course evaluations. Serve as IDEA evaluation coordinator for department.
Onboard new adjunct faculty
Request and manage adjunct faculty contracts each term
Solicit book orders and syllabi from faculty each term. Manage syllabi storage and backup
Coordinate faculty curriculum meetings
Update and distribute Faculty Handbooks
Other duties as assigned by Associate Dean
Graduate Engineering and Software Student Services

Demonstrate customer service in a friendly, helpful and professional manner
Distribute professional opportunities to current graduate students
Send emails to current graduate students with department or school-wide announcements
Answer questions from current graduate students or reroute students to the appropriate graduate student services team member
General Office/Clerical

Collect and maintain student, department and faculty information
Distribute mail
Initiate repairs, parking permits, catering orders, etc.
Make copies, fax documents and replenish copier/printer supplies as needed
Maintain office supplies, letterhead, envelopes, marketing materials
Pay subscriptions and membership fees
Assist with hiring, supervising and developing student worker(s)
QUALIFICATIONS
Minimum Qualifications

High School education or the equivalent
Three years of clerical/administrative support experience
Strong "people" skills to successfully interact with the public and persons from different backgrounds and cultures. Ability to maintain confidentiality. Must be comfortable and considerate in an open door office environment with multiple co-workers. Ability to work with frequent interruptions. Must be flexible and demonstrate ability to coordinate, delegate and multi-task. Ability to read and explain rules, policies, and procedures; establishing and maintaining effective working relationships with those contacted in the course of work.
Preferred Qualifications

Administrative experience in higher education
Bachelor’s degree
Proficiency in Microsoft Office suite
Knowledge of business letter writing techniques to include accurate spelling, grammar, and punctuation
HOW TO APPLY

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.

The University of St. Thomas is an Equal Opportunity Employer


 
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