Title: Human Resources Assistant
Job Category: CSEA
Job Opening Date: August 01, 2023
Job Closing Date: August 17, 2023
Location: District Services
Work Location: Mission Viejo, CA
Department: Human Resources Operations
Pay Grade, for more information click on this link:
Pay Rate Type: Monthly
Work Days: Monday - Friday
Work Hours: 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week: 40
Percentage of Employment: 100%
Months of Employment: 12
Salary: Starting at $4,880 per month
C.S.E.A. Classified Bargaining Unit Salary Schedule Range 121
Application materials must be received by 11:59 PM on August 16, 2023
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under supervision from the Director of Human Resources, performs specialized and routine clerical duties in support of human resource operations; provides clerical support related to staffing, recruitment, position classification, employee benefits and compensation; and assists applicants, community members, College and District staff in assigned area of responsibility.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Use the HRIS (Human Resources Information System) to review, monitor, and process a wide variety of personnel and pay actions.
- Assist in resolving difficult personnel actions and problems; provide advice and assistance to employees and staff.
- Review and assist administrative staff in the completion of various forms in accordance with District human resource policies and procedures.
- Respond to employee requests for information in accordance with collective bargaining agreements.
- Maintain confidential human resource and other personnel forms in employees official personnel files.
- Provide clerical and technical support in recruitment efforts; distribute recruitment materials, send out offer letters and non-select letters, close out recruitment files, prepare and post vacancy announcements and log in applicants using specialized software.
- Develop and maintain applicant database in accordance with specialized software processes and requirements.
- Administer skills tests for employment; tabulate exam scores; assist with recruitment scheduling and interview/meeting timelines.
- Assist with employee processing such as orientation, file maintenance, fingerprinting and TB testing.
- Greet applicants and the general public in person or by telephone; respond to requests for employment information.
- Serve on assigned District committees.
- Perform related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and procedures of record keeping and filing. Principles and practices used to establish and maintain files and information retrieval systems. Methods and techniques of proper phone etiquette. English usage, spelling, grammar, and punctuation. Interpersonal skills using tact, diplomacy, patience and courtesy.
Learn and apply laws, regulations, policies, and procedures governing District staffing and human resources administration. Provide specialized clerical support for a variety of human resource functions. Perform a wide variety of clerical duties involving interpretation, application or modification of existing procedures. Provide proactive, customer-oriented human resources operation services to employees. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing schedules and demands. Understand and follow oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to the completion of the twelfth grade.
Two years of general office experience.
License or Certificate:
Possession of a valid California driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is performed primarily in a standard office setting.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction.
Hear in the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to firstname.lastname@example.org.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.