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Job ID: 115637

Office Assistant 1
University at Buffalo, The State University of New York

Date Posted Nov. 12, 2018
Title Office Assistant 1
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Facilities Finance and Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

As an Office Assistant 1 in Facilities Finance & Administration you will be acting as the purchasing liaison between requestors, vendors, stockrooms and Central Procurement. Responsibilities will include:

  • Coordinating purchasing activities and assisting Central Procurement with obtaining proper documentation to remain in compliance with all procurement policies and procedures.
  • Generating State & UBF Purchase Requisitions / Purchase Orders in an accurate and timely manner.
  • Analyzing all paperwork (i.e. MSRW’s) for correct information (work order numbers, account numbers, signatures, etc.) on a daily basis.
  • Recognizing, communicating and following-up with requestors and/or vendors on any discrepancies / issues in a timely manner either by e-mail, written correspondence or personal contact.
  • Generating requisitions for new blanket orders in a timely manner.
  • Reviewing outstanding orders for proper completion / closure.
  • Reconciling purchase order activity between Facilities business system (Maximo) with the Albany Payment system on a frequent basis and investigate problem as needed.
  • Performing back-up duties to the other department Purchasing staff as needed.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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