Primary purpose is to ensure all applicable credits (transfer credits, advanced standing, and courses taken at ERAU) are awarded to the student’s record. Upon request, evaluate a student’s progress toward a specific degree. Revise evaluation criteria for program changes and addition of new programs. Process applications for those students seeking to graduate and ensure all requirements have been met. Maintain inventory of diplomas. Additionally, this person should be familiar with computerized information systems (PeopleSoft, preferred). The position performs a variety of reviews, maintenance updates, tests and configures various software systems and the records website. Provides oversight of the various processes including external and internal reporting, and imaging workflow processing. The person in this position is expected to suggest and assist in the evaluation and implementation of tools that leverage technology and best practices to streamline processes, and services to students.
Essential Job Functions, Duties, or Accountabilities:
Evaluate transfer credit and previous work experience, military experience, training and/or education for all applicants to the university. Review student files upon matriculation; determine total number of transferable credits; post credit in students’ course histories on computer system. Contact students for any missing transcripts or information as needed. Update credit evaluations upon request from students, advisors, and academic departments. Process change of degree applications, change of catalog applications, change of advisor applications, and declaration of minor applications. Process course substitution requests and advance standing/placement requests. Process Off Campus Petitions to Take Courses at Another Institution. Includes updating evaluation, evaluation of transferability of courses taken, and follow up of transcript receipt. Evaluate college credits for transferability into ERAU and counsel prospective students wishing to enroll at ERAU. Process graduation applications; complete an official graduation evaluation and advise student of courses remaining to be completed. Maintain database of graduation candidates; compile and distribute list of candidates. Counsel students on progress or any foreseen problems. Provide disclaimers for participants who may not be degree complete on ceremony date. Evaluate final grades of potential honors graduates for eligibility and announcement at graduation ceremony. Process diplomas for mailing and maintain inventory.
85% Schedule and ad hoc reporting to campus faculty and staff as requested. Assist other Records Office staff during registration. Other duties as assigned.
10% Assist department with development and maintenance of degree progress measurement tools (AAR’s, evaluation check sheets). 5%
Bachelor’s degree and 3-5 years professional work experience
Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel,
PowerPoint, Word, Outlook/email, and Internet end-user applications.