The College of Arts and Sciences is seeking a staff member who would be responsible for handling the disbursement and management of travel and procurement workflow within the centralized team. The successful candidate should be analytical and have strong communication skills. The selected candidate must be highly organized and detail oriented, with the ability to multi task.
In this position, you will perform a variety of duties to include:
Oversight and coordination of all aspects of travel, reimbursement and procurement for the College of Arts and Sciences. This includes but not limited to Concur, ShopBlue, Procurement Card, Business Accounts, Human Subject Payments, Independent contractor payments, eReq, disbursement request and letters of exception.
Providing assistance, guidance and training to team staff regarding the clarification of policies, procedures, practices, state laws and regulations. Handle all escalated transactions.
Working cooperatively with the finance team, department faculty and staff to enhance effectiveness of the team on the administrative procedures and proactively identifying areas for improvement.
Promote a culture of compliance and utilization of best practice documentation for transactions.
Collaborate with academic unit leadership to develop uniform processes, procedures, and documentation requirements.
Provide planning support to faculty and staff when dealing with complex situations to determine available options within the current policies, state laws and regulations.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Bachelors degree with a concentration in Finance or Business Administration.
2 years experience working with travel and/or procurement policies and procedures.
Must be responsive and agile in a changing environment.
Demonstrates extensive experience handling time-sensitive information and situations.
Experience utilizing Procurement cards or completing Procurement card monthly reconciliations.
Strong interpersonal communication skills with the ability to communicate clearly and respectfully with diverse populations including faculty, senior leadership and staff.
Possess a strong sense of accountability and be self-motivated.
Ability to stay updated on, interpret, and apply procurement and travel policy across State, UBF, and RF funding sources.
Experience with UB travel, reimbursement and procurement processes and systems such as ShopBlue, Concur, and eReq.