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Job ID: 139683

Research Administrator 3 (6206U) - 6424
University of California Berkeley

Date Posted Mar. 3, 2020
Title Research Administrator 3 (6206U) - 6424
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory

Research Administrator 3 (6206U) - 6424

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: March 14, 2020

Departmental Overview

The Sponsored Projects Office (SPO) is responsible for all aspects of pre-award and non-financial post-award contract and grant administration at Berkeley. SPO is authorized to interact with external sponsors and is delegated by the Office of the President and the Chancellor to submit proposals and accept awards for research, instruction, fellowships, exhibits, performances, administrative activities and other public services on behalf of the University. SPO reports to the Vice Chancellor for Research through the office of the Assistant Vice Chancellor for Research Administration and Compliance (AVC-RAC),

SPO Research Administrators (RAs) work closely with Berkeley faculty and department research administrators to submit over 4,000 proposals a year. SPO RAs negotiate over 1,500 new awards a year resulting in more than $700 million in sponsored project support. This is approximately one-third of Berkeley's annual operating budget. These awards come from federal and state agencies, local and foreign governments, foundations, corporations, and other outside organizations. SPO has stewardship responsibilities for extramural awards from all government, foundation and non-profit organizations for the campus.

SPO's RAs develop a comprehensive understanding of all aspects of pre-award research administration. Through involvement in cutting-edge Berkeley sponsored project initiatives, SPO's RAs gain invaluable experience and the skills needed to advance within Berkeley's research administration community. Those that choose another path find that they have the skills and experience to achieve their professional goals in any research setting.

SPO's research administrators (RAs) authorize and submit proposals to federal and state agencies, foundations, and other public and private sources. They negotiate the terms and conditions of awards and contracts that result from such submissions. In so doing, SPO Ras become familiar with a wide variety of sponsor proposal requirements and award terms and conditions, University policies, and federal regulations and requirements, and they become highly skilled negotiators.

SPO's RAs also authorize and initiate the set-up of sponsored project accounts, and prepare, issue and negotiate sub-awards for collaborative research. SPO s RAs also perform nonfinancial post-award administration tasks including changes after award, problem-solving and close-out.

We are inviting candidates to apply for a full-time continuing position in SPO at the Research Administrator (RA) Level 3. RA levels in SPO range from RA2 to RA5 depending on experience and expertise.

  • Provide leadership to the UC Berkeley campus community on matters related to University and sponsor policy and federal and state laws and regulations related to sponsored projects.
  • Review and authorize the submission proposals developed within campus departments and/or organized research units after ensuring that the proposal as well as the proposed work complies with both the sponsor's guidelines and University policy.
  • Negotiate the terms and conditions of awards and set up the project account through Contracts and Grants Accounting, the campus' central post award office, after ensuring all compliance issues related to human subjects, animal care and use, financial conflict, and/or other risk areas have been resolved or managed.
  • Serve as the liaison between the PI and the sponsor for any project related matters requiring prior sponsor approval and assist with problem-solving and trouble-shooting on sponsored projects as needed.

To support these expectations all new RAs are mentored by an upper level RA as well as SPO managers. All SPO RAs also are provided opportunities for professional training and development throughout the year. As RAs develop professionally, they are given the opportunity to assume greater challenges and levels of responsibility over time, including signature authority for specific types of transactions.

Typically, SPO RAs are assigned to work with specific campus units and, with SPO manager approval, SPO RAs collectively decide on how SPO RA work assignments are distributed. RA assignments are based on the strength areas of each RA and are changed periodically to provide each RA with new research administration experiences and learning opportunities. SPO RAs support one another during high volume periods and have a high degree of professionalism and commitment to their work, often going the extra step to ensure the success of the PI and to improve SPO services.

Required Qualifications
  • At least two years of experience working in a research administration environment preferably within a university setting.
  • Experience in relationship to federal and/or non-federal sponsor guidelines.
  • Working knowledge of the major compliance regulations governing the use of human and animal subjects in research and financial conflict of interest.
  • Knowledge of the purpose and type of information found in OMB Circulars.
  • Facility using computers including ability to use a variety of Microsoft Office software applications or equivalent.
  • Strong organization, interpersonal, and communication skills.
  • A demonstrated commitment to customer service and process improvement.

  • A bachelor's degree from an accredited college/university and/or equivalent training/experience.

Preferred Qualifications
  • Ability to exercise independent judgment to resolve complex problems and issues and to work collaboratively to achieve group goals and objectives as a member of a team.
  • Can demonstrate ways in which they have improved their current or previous work environments and have adapted well and quickly to change.
  • Possesses excellent analytical and problem-solving skills, can function well under pressure and short time lines, and is not intimidated by a high volume of work.
  • Comfortable with multi-tasking and are willing to grow and take on new challenges.
  • Strong interpersonal skills a definite plus.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, career position.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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