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Assistant Director Youth Operations (4137U), RecWell - 59674

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The Department of Recreation & Wellbeing provides competitive and recreational opportunities for students, faculty, staff and campus affiliated community members. In addition to the 33 sports clubs, the department offers a wide range of recreational activities and state of the art equipment.

Application Review Date

The First Review Date for this job is: October 9, 2023

Responsibilities

Facilities

• Schedules use of recreational facilities, and advises and assists individuals and groups with problems related to scheduled recreational activities.
• Monitors the usage and scheduling of the facilities by other user groups (i.e. Athletic teams, sport club representatives, conference services) with aim to assign facility usage within established agreements.
• Provides regular updates to supervisor and recommendations for improvements.
• Maintains files, records and prepares reports as necessary.
• Supervises inventory, storage, budget and maintenance of sports and recreational spaces and equipment.
• Ensures facilities are well maintained and repairs are efficiently reported and completed.
• Seeks approval from Rec Sports leadership for larger scale projects.
• Coordinates with the Rec Sports Facilities Department for project implementation.

Operations

• Works in collaboration with the Youth Programs Manager to support all year round and seasonal youth programs respective to scheduling programs, staff, and customer service.
• Supervises the Rec Program Leader 3 BYA to assist in parent and customer communications.
• Works with camp scheduling software (CampDoc) to ensure all programs are entered in a timely manner and tested before registration periods.
• Supervises the UVA Facilities Coordinator to assist with aligning and running the daily operations at the UVA Community Center to be consistent with all RecWell procedures.

Policy and Compliance

• Implements program policies and procedures.
• Ensures that all staff receive adequate training around youth interaction best practices, and all staff are properly trained on CANRA procedures as mandated by state, local governments, the University, Student Affairs Division, and Recreational Sports Department.
• Ensures ADA compliance.
• Ensures staff is in compliance with required University, program sanctioned governing bodies (i.e.: USAG/NCYG/USAS/USAA trainings and certifications), and industry standards/best practices.
• Maintains files, records and prepares reports as necessary or requested.

Supervision

• Selects, trains and supervises staff.
• Ensures that all job descriptions are current and accurately represent the job duties and responsibilities of each staff member.
• Supervises employee performance, career development and adherence to job standards.
• Reviews and approves all hiring recommendations from program staff.
• Develops annual staff evaluations, and takes disciplinary actions as needed.
• Develops and organizes immediate and long-range staffing needs, recruitment programs, internship program, outreach events, and hiring drives to ensure a diverse and qualified applicant pool.
• In line with current University policy, develops staff screening procedures, as well as staff interviewing and selection process.
• Ensures that all Camp Leads are aware of minimum training and certification requirements.

Budget

• Ensures compliance with assigned budget and makes budget recommendations to manager for assigned activities/programs.
• Assists with the development and management of the annual budget.
• Projects and analyzes program revenue and expenses with guidance from supervisor and Student Affairs finance unit.
• Reviews and approves all purchasing.
• Reviews all payroll reports for accuracy.
• Develops strategies to increase revenue via participation fees, donations, grants, other development tools to meet program goal.
• Works with programs to determine supply and equipment needs.

Programs

• Plans, organizes and implements recreational programs and associated facilities.
• Collaborates with Rec Sports leadership to establish the overall direction and goals of programs and facility use Implements program policies and procedures. Reports safety issues to appropriate personnel and recommends improvements.
• Analyzes program data to determine necessary programming and budgetary adjustments.

Safety

• Provides risk management oversight to recreational program operations and implements procedures to ensure the safety of participants and employees.
• Ensures safety guidelines are adhered to and reports safety issues to appropriate personnel and recommends improvements.

Public Relations

• Assists with appropriate public relations and promotional programs.
• Collaborates with Student Affairs Marketing and Communications partners to promote programs and facilities through direct interaction with patrons and specific user groups, web and social media, and various print advertising and collateral.

Required Qualifications

• Has knowledge of training and development standards for staff working with minors.
• Program and Curriculum development experience, highly desired.
• Supervisory experience including hiring, terminations, and other staffing related issues.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Prior experience supervising and personnel management; preferably three or more years supervising fulltime and contract staff.
• Prior experience supervising and managing recreational facilities.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $75,310.00 - $80,000.00.

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.

How to Apply

To apply, please submit your resume and cover letter.

Driving Required

A valid driver's license and DMV check for driving record is required.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=59674&PostingSeq=1