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Job ID: 202174

Administrative Coordinator - University Advancement
Tufts University

Date Posted Dec. 21, 2022
Title Administrative Coordinator - University Advancement
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Institutional Advancement
    Administrative Support/Services


Tufts University Office of Stewardship & Donor Relations establishes stewardship and donor relations programs and develops protocols across the university for acknowledging, recognizing, celebrating, and communicating with donors about the impact of their giving to Tufts.


The Office of Stewardship & Donor Relations is seeking an Administrative Coordinator to provide support for the department of eight staff members as they plan and execute recognition, appreciation, cultivation projects for the university’s donors.

What You'll Do

Please include a cover letter with your application.


Please include a cover letter with your application.


Under minimal supervision, Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. Tasks for this position may include drafting donor correspondence and gift agreements; assisting with the production and drafting of donor reports; providing support for the scholarship stewardship program; coordinating gift acknowledgment letters; database management for stewardship programs; and providing general administrative support for the department including but not limited to planning logistics for donor/departmental meetings; assisting with purchasing supplies and gifts, and gift closet inventory.

What We're Looking For

Basic Requirements

  • Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience. Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.


Preferred Qualifications


  • Experience working within a university or complex corporate or non-profit environment
  • Experience in a customer service role
  • Experience in managing multiple priorities and projects simultaneously

A high degree of professionalism and discretion as it will involve working with key senior university administrators, trustees, alumni, parents, students and friends of the university as well as colleagues in various departments on campus


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Contact Information

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