Performs a variety of technical, logistic, and administrative support duties for an academic division or site. Coordinates and performs administrative projects and services involving developing schedules, room and space allocations, setting up limited scope education and other programs, and support to faculty.
Distinguishing Career Features
The Area Facilitator is part of a multi-level career for secretarial and administrative support. In the academic areas, the Area Facilitator provides a more logistics-oriented job design than other peer-level administrative support positions, where the focus is on assisting with projects such as course schedules and locales, faculty services, and monitoring of services such as and not limited to, community-based education and interest courses, or walk-in computer and learning resources labs. The Area Facilitator will serve as resource for advancing documents to human resources and payroll, or requests to educational and information technology, all on behalf of faculty. The Area Facilitator will serve in a first-level for gathering information and performing workload computations for full-time equivalent faculty, support and assist with curriculum processes, and schedule and sequence the required reporting and other time sensitive activity.
Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
* Coordinates development of instructional schedules. Sends preference surveys to faculty, assembles a preliminary schedule for administrative editing and resolving of time and location conflicts. Inputs completed schedules for on-line viewing.
* Assists with the developing of, and maintains approved schedules of instruction for room, times, and faculty assignments at one or more sites. Ensures accurate on-line room scheduling and prepares visual room charts from the course schedules. Analyzes room usage and resolves conflicts. Assigns classrooms to best fit instructional needs.
* Receives inquiries and initiates application processes for outside users wishing to rent class or other rooms. Uses established forms and checklists to determine technology, facility, setup, custodial, and other services. Forwards requests to administration for final approval.
* Provides administrative support and coordinates activities connected with special projects, research, and programs such as those used for further decision-making and for community-based and emeritus non-credit studies.
* Provides orientation and on-boarding to new adjunct and full-time faculty. Facilitates communications and processing of documents with human resources and payroll. Assures faculty has instructional supplies, multimedia equipment for the classroom, and other resources. Assists faculty with ordering of textbooks and supplemental materials.
* Oversees and services as first point of contact and communications for one or more walk-in learning center. Coordinates technology, facilities maintenance, and custodial services.
* Creates, verifies, edits, and processes faculty loading records. Monitors, fluctuations in adjunct faculty loading and compliance with work limits. Verifies calculations for full and part-time faculty overload and forwards information to faculty load specialists.
* Monitors class enrollment, recommending necessary additions or cancelations, and entering corrected data into databases. Processes forms with changes to master class schedules. Notify students of canceled canceled classes.
* May provide administrative support to special processes such as, but not limited to curriculum and education requirements committees, advisory boards, and advocacy group meetings. Prepares forms, revisions, and final documents to support proceedings.
* Performs other duties as assigned that support the overall objective of the position.