Minimum Qualifications: Master’s degree in education, higher education, public administration, business, or closely related fields required. Three (3) years of experience is required in any area of development or fundraising, including managing budgets and setting goals in an institution of higher education.
This is a security-sensitive position. Before any offer of employment is made, the University will conduct a pre-employment background investigation, which includes a criminal background check.
Preferred Qualifications: Prior experience in mentoring, advising, and assisting students is preferred. Familiarity with SIU’s administrative procedures is preferred, plus experience with financial and budget planning/supervision and event coordination. Experience and expertise in Microsoft Office Suite programs, specifically in development of complex reports from databases, and written/verbal communication skills.
Duties and Expectations: The assistant director coordinates and oversees all of the day-to-day activities of the institute office, including serving as officer supervisor to all student workers and interns, plus assisting the Institute Director with his/her daily tasks, such as scheduling meetings, booking travel, maintaining correspondence, and ensuring university deadlines are promptly met. This position serves as the main delegated fiscal officer to recommend and fulfill action on budget and fiscal management related to all of the Institute’s state, grant, and over two dozen endowment accounts. This position is responsible with those accounts for all internal Institute matters, such as finalizing contracts/payments for interns, speakers, vendors and processing for procurement card charges and handling reimbursements. The assistant director is also responsible for processing and forwarding to the SIU Foundation and Institute Director all incoming donations. This also includes supervising an Account Tech II position, plus serving as an Institute administrator for all donor management through the SIU Foundation. The assistant director also handles logistics for conferences, symposiums, lectures, events and the Institute’s annual Metro East Youth Leadership Weekend, Youth Government Day and annual Springfield trips, including vendor choice, vendors, and coordination with other event partners or donors. Lastly, this position serves as administrator for all institute student programs, including scholarship reimbursements, internships, and fellowships. This position will serve as the advisor contact for the Institute’s registered student organization, PSPPI Ambassadors.