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Job ID: 124804

Projects and Events Coordinator
Simmons University

Date Posted Jun. 25, 2019
Title Projects and Events Coordinator
University Simmons University
Boston, MA, United States
Department Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Administrative Support/Services
    Graphic Design/Marketing

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.

Job Summary
Simmons University is looking for a Projects and Events Coordinator to join the Center for Excellence in Teaching (CET). Reporting to the Director, the Projects and Events Coordinator is responsible for the planning and execution of CET events, programs, and workshops. From planning and managing event logistics to implementing a marketing strategy, the Program Coordinator will play a pivotal role in supporting the CET and its impact on the Simmons community. This position is a great fit for someone who thrives on variety in their day-to-day work, enjoys learning, takes pride in the quality of their work, and is adept at managing multiple projects simultaneously.

Founded in 2012, the Center for Excellence in Teaching provides a wide array of programs and services to support Simmons's long-standing dedication to excellence in teaching. CET collaborates with and provides structured support for faculty and staff across Simmons to design engaging and effective courses and curricula; apply innovative, evidence-based teaching practices; and build collaborative, inclusive, and equitable learning communities. CET staff design programs and services to build a teaching community across disciplines, facilitate the sharing of ideas and resources, encourage collaboration, and provide a space for innovation and experimentation.

  • Plan logistics for CET events and programs, including but not limited to coordinating scheduling, preparing workshop materials, coordinating with external vendors, making arrangements with guest speakers, and managing assessment and attendance data;
  • Develop and implement an on-site support plan to set up and manage event logistics during events, including set up, serving as a host/greeter, proactively resolving problems before and throughout the event, and communicating progress to other CET staff;
  • Collaborate on an innovative marketing strategy for each event, including designing posters and other materials, both printed and electronic;
  • Provide on-site support for classroom observations and student focus groups, including taking notes on student comments and preparing a summary document for follow-up consultation sessions;
  • Oversee and manage day-to-day operations of the Center including managing data and records needs, ordering office supplies, completing paperwork, maintaining room reservations, and taking minutes at committee meetings;
  • Other responsibilities as assigned, including providing occasional administrative or event support for the Provost's office and/or Undergraduate Program.

  • Bachelor's degree
  • A minimum of 1 year of relevant professional experience, preferably in an office, non-profit, or higher education setting;
  • Previous experience planning and supporting events;
  • Familiarity with graphic design and/or creating marketing material preferred;
  • Prior experience in a public-facing role, serving as a key point of contact;
  • Flexibility and adaptability to shifting priorities;
  • Ability to collaborate effectively across offices and work well as part of a team;
  • Excellent communication skills, written and verbal;
  • Strong skills in time management, project prioritization, and attention to detail;
  • Ability to work occasional evenings and/or weekends as required.

Required Application Materials:
  • Resume
  • Cover Letter

Salary Grade

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.

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