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Job ID: 160481

Program Assistant (PYLP)
Northern Illinois University

Date Posted Jun. 10, 2021
Title Program Assistant (PYLP)
University Northern Illinois University
DeKalb, IL, United States
Department Center for SE Asian Studies
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Educational Services
    Administrative Support/Services

Primary Function
The Philippine Youth Leadership Program (PYLP) is a U.S. Department of State (DOS) grant-funded program. The primary function of the Program Administrative Director is to oversee all aspects of the PYLP program. The Program Administrative Director (AD) provides management for the education, research and operations related to developing and running global/international programs at the Center for Southeast Asian Studies: recommending goals, assessing feasibility and ongoing performance and providing day-to-day oversight of administrative and operational functions. The AD is responsible for the program, policy interpretation, budget preparation and oversight, grant application, and content planning (or development), working under administrative supervision from the Center for Southeast Asian Studies Director (PI on this grant).

Duties and Responsibilities (generally)
The Program Administrative Director maintains overall human resource responsibility for staffing of PYLP. PYLP program development and design functions include developing budgets, budget reports, the scope and sequence of the program curriculum and engaged learning activities in order to fulfill the objectives as laid out by the U.S. Department of State. Program implementation is essential and includes grant application and development and management of logistics for the leadership program. The Program AD is expected to design and implement an evaluation plan and maintain external relations and community engagement by developing a comprehensive plan in line with the State Department objective to foster significant exchange and interaction between Southeast Asian students and American high school students. PYLP must be marketed by overseeing production of PYLP promotional materials. The AD must coordinate this and and other efforts by partners in the Philippines. International diplomatic travel is expected in coordination with the U.S. Embassy in the Philippines which includes follow-up with participants.

Minimum Required Qualifications for this position
1. Bachelor’s degree
2. Any combination totaling three (3) years (36 months) from the following:
a. Demonstrated experience in research and/or training in Southeast Asian Studies
b. Demonstrated work experience with Filipino governmental agencies, NGO’s, and/or indigenous Filipino groups.
c. Demonstrated work experience with scheduling events, programs and activities for youth training programs.
d. Demonstrated work experience with grant funded programs.
3. One (1) year (12 months) of work experience in supervising student or staff workers.
4. Knowledge or proficiency in the Filipino/Tagalong language
*A masters degree in an area consistent with the duties of the position may be substituted for one (1) years (12 months) of experience.

Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
1.Experience with youth training programs
2.Experience with grant-funded programs
3.Master’s Degree in related field
4.Proficiency in the Filipino/Tagalog language
5.Research/training in Southeast Asian studies
6.Experience working with Filipino governmental agencies, NGOs and/or indigenous Filipino groups

List the knowledge, skills, and abilities critical to the performance of this position.
1.Knowledge of general office practices and procedures.
2.Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3.Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
4.Skill in oral and written communication.
5.Ability to work effectively with staff, the public, and outside constituency groups.
6.Ability to organize and multi-task.
7.Ability to supervise and knowledge of administrative concepts and methods.
8.Ability to utilize various computer software packages.
9.Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
10.Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
11.Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
12.Skill in scheduling events, programs, and activities, as well as the work of others
13.Skill in oral and written communication, including cross-cultural communication
14.Ability to work effectively with staff, the public, and outside constituency groups
15.Ability to work independently and exercise judgement in order to be able to investigate and analyze a variety of questions or problems
16.Ability to analyze and develop guidelines, procedures, and systems
17.Ability to develop specific goals including plans to prioritize, organize, and accomplish tasks

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