Embry-Riddle Aeronautical University is recruiting for a Systems Manager, reporting to the Associate Vice President of Facilities. This position is responsible for the Integrated Workplace Management System (IWMS) known as AssetWorks (which includes both AiM for the work stations and FIRE for the iPad users), which is the nucleus of the Facilities Management department. Without proper automated work reception, work control documents, timely acquisition of necessary supplies and materials, tracking of all labor disbursements and all related cost expenditures – organized, cost effective processes cannot take place, nor can their efficiency be measured or rated. This position is the primary contact for all Facilities personnel using the system and also the primary contact with Information Technology. This position manages, operates and monitors the IWMS which tracks all work performed by the entire Facilities workforce. Total processes approximate $8 to 9 million annually.
In addition to the responsibilities above, the Systems Manager is also responsible for:Accessing and maintaining the legacy CMMS known as MAPCON.
A copy resides on the University’s file server and data from FY’s 89 through 16 can be accessed.The automated Preventive Maintenance (PM) processes. Through collaboration with all trades forepersons and technicians, develop, record and track all necessary PM processes to insure critical equipment is inspected and maintained per the manufacturer’s recommendations and meets the criteria of insurance carriers, Risk Management and Internal Audit recommendations.Managing the Service Center operation. This includes the proper handling of all incoming requests via web form, phone call or email. All requests for service are to be entered into the AiM system and dispatched as appropriate. Staff includes one full time and two part-time student employees. Managing the Stock Room Personnel: This includes both Stock Parks and Special Purchase of materials, services and contracts. All materials and services for the entire Facilities Management department are coordinated by this operation totaling upwards of $8 million, depending on the approved projects for the fiscal year.Managing the Materials Acquisition function for the department, both Stock and Non-stock purchases utilizing the AiM system and the University procurement processes and SOP’s. This includes two full-time employees and 2 student employees utilized as parts couriers.