For full consideration, please attach a cover letter and resume with your application.
Student Services and the Registrar’s Office provides service to students, faculty, staff and parents in areas of financial aid, bursar functions and records for arts, sciences and engineering students to include graduate and undergraduate populations. Student Services collaborates with faculty, staff and outside agencies to provide accurate and timely information regarding both academic and financial aspects of student records.
Under limited supervision, the Administrative Assistant performs complex administrative support for the Student Services department and the Office of Undergraduate Education and serves as a source of information and problem solving for students, faculty, staff and other constituents. This highly visible position represents the department to faculty and organizes at least two major events each year with guests numbering in the thousands. Maintains calendars for Deans of Undergraduate Studies and Associate Dean of Student Services, scheduling appointments and meetings. Coordinates and schedules events and activities to coincide with academic calendar and programmatic needs. Prioritizes calls, correspondence, and student requests for services, and briefs the appropriate dean on items needing immediate attention. Composes correspondence to faculty, staff, students, and parents. Oversees day-to-day operation of Undergraduate Education Office reception area. The Administrative Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Manages specific programmatic budgets. Monitors, tracks expenditures, resolves problems and reports on department budgets. S/he will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design.